Types of Procurements
Utilizing another public agency's contract or agreement to obtain more advantageous prices and terms.
What is a Piggyback Procurement?
Any award whereby a solicitation has been directed to multiple sources and at least one response is received.
What is Competition?
Contracts and Procurement Team
Who are Warren, Susannah, Torres, Robert, Greg, Veronica, Jordan, and Madison?
The website CAP uses to publicly issue and advertise competitive solicitations.
What is PlanetBids?
Agency document establishing policies and dollar limits for best value procurements and procurement-related activities adopted by the Board of Directors on September 12, 2022.
What is Ordinance 110?
Two or more governmental entities jointly combine requirements and solicit bids. Commonly used by federal, state, county, and local government entities.
What is a Cooperative Contract?
Items having no further use to the Agency such as broken, obsolete, or unusable materials and equipment to be auctioned off on GovDeals.
What is Surplus Property?
Opportunity on the second Wednesday of every month for all Agency staff to join and participate in an open discussion on CAP related activities, as well as learn some “How To’s”.
What is CAP Cafe?
Agency credit card used to purchase materials, supplies, equipment with a cost of $10,000 or less.
What is the Procurement Card (P-card)?
Computerized request from an internal user for CAP to procure specific materials, services, and equipment.
What is a Purchase Requisition?
Products or services are available from two or more sources, but department chooses a source based on the best interest of the Agency (e.g., equipment maintenance required by certain vendor).
What is a Single Source?
More than one purchase requisition for material, supplies, equipment, or the same project requested separately in order to evade either the solicitation requirements or the higher approval threshold.
What is Splitting?
Initial term of contract may not exceed five years and total aggregate term of all extensions may not exceed two years for a maximum term of seven years.
What are Procurement Terms?
SAP process for requesting CAP to draft competitive solicitations, contract amendments, and advertise asset disposal auctions.
What is $1 PR?
Policy that establishes procedures to fund and execute contracts and procurement commitments that contractually commit the Agency.
What is Policy A-32?
Procurement action where only one viable source exists usually due to patent rights, proprietary process, original equipment manufacturer, etc.
What is Sole Source?
Process used to identify qualified construction contractors and may be used for public works projects.
What is Pre-Qualification?
Method of discovering and agreeing to terms and purchasing goods, services, or other works from external sources often with the use of tendering or competitive bidding process.
What is Procurement?
The type of agreement between a buyer and a supplier, for the supplier to deliver goods or services to the buyer and works best when dealing with recurring purchases from the same supplier over an extended period of time.
What is a Blanket Purchase Agreement?
$10K or lower requires one quote, $10K-$35K (including tax and shipping) requires two quotes or SSJ, and $35K requires competitive solicitation.
What are Procurement Thresholds?
Method used to solicit proposals from potential providers for goods and services where decision is made through evaluations and award is determined based on which provider meets all the criteria for the project.
What is a Request for Proposal (RFP)?
Method used to solicit competitive sealed bid responses, and where the decision is made based on the lowest responsive bid and responsible bidder.
What is an Invitation for Bid (IFB)?
Required for all Agency procurements as set forth and adjusted by applicable CA Public Contract Code (PCC) currently set at $35,000.
What is Formal Competitive Solicitation?
Request for Quotation (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP), and No-Award Request for Information (RFI).
What are Types of Solicitations?
Required for procurements, single change orders, and contract amendments greater than $150,000.
What is Board Approval?