Types of Procurements
Utilizing another public agency's contract or agreement to obtain more advantageous prices and terms.
What is a Piggyback Procurement?
Any award whereby a solicitation has been directed to multiple sources and at least one response is received.
What is Competition?
Cheryl B, Vearnetta R, Alicia W, Christie A, Joshua, Canettra P and Lorenzo P?
Who are the Procurement Services team?
Website used to issue competitive solicitations.
What is BonFire?
Document establishing policies and dollar limits for best value procurements and procurement-related activities.
What is Ordinance 110?
Two or more governmental entities jointly combine requirements and solicit bids. Commonly used by federal, state, county, and local government entities.
What is a Cooperative Contract?
Items having no further use to the Agency such as broken, obsolete, or unusable materials and equipment.
What is Surplus Property?
Opportunity for all Agency staff to join an open discussion on CAP related activities as well as learn some “How To’s”.
What is CAP Cafe?
Used to acquire materials, supplies, equipment with a cost of $10,000 or less.
What is the Procurement Card (P-card)?
Computerized request from an internal user for CAP to procure specific materials, services, and equipment.
What is a Purchase Requisition?
Products or services are available from two or more sources, but agency chooses a source based on the best interest of the Agency (e.g., equipment maintenance required by certain vendor.
What is a Single Source?
More than one purchase requisition for material, supplies, equipment, or the same project requested separately in order to evade either the solicitation requirements or the higher approval threshold.
What is Bid Splitting?
Initial term of procurements may not exceed five years inclusive of option years and the aggregate term of all extensions may not exceed two years for a maximum term of seven years.
What are multi-year procurement terms?
SAP process for requesting competitive solicitations, contract amendments, and asset disposal auctions.
What is $1 PR?
Policy that establishes procedures to execute contracts and procurement commitments that contractually commit the Agency.
What is Policy A-32?
Procurement action where only one viable source exists usually due to patent rights, proprietary process, original equipment manufacturer, etc.
What is Sole Source?
Process to identify qualified construction contractors and may be used for public works projects valued less than $2,000,000.
What is Pre-Qualification?
Method of discovering and agreeing to terms and purchasing goods, services, or other works from external sources often with the use of tendering or competitive bidding process.
The type of agreement between a buyer and a supplier, for the supplier to deliver goods or services to the buyer and works best when dealing with recurring purchases from the same supplier over an extended period of time.
What is a Blanket Purchase Agreement?
$10K or lower requires one quote, $10-50K requires three quotes, and above $50K requires competitive solicitation.
What are Procurement Thresholds?
Method used to solicit proposals from potential providers for goods and services where decision is made through discussions and award is determined as which provider meets all the criteria for the project.
What is a Request for Proposal (RFP)?
Method used to solicit competitive sealed bid responses, and where the decision is made based on the lowest responsive bid and responsible bidder.
What is an Invitation for Bid (IFB)?
Required for all Agency procurements as set forth and adjusted by applicable CA Public Contract Code (PCC) currently set at $35,000.
What is Formal Competitive Solicitation?
Request for Quotation (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP), and Request for Information (RFI).
What are Types of Solicitations?
Required for procurements, single change orders, and amendments greater than $100,000.
What is Board Approval?