IT Changed the World
I house all the ASD dashboard reports.
What is the ASD Dashboard Central?
They are the Commissioner and Deputy Commissioner
Who is Commissioner: Stephen Brich, P.E. & Chief Deputy Commissioner: Catherine McGhee, P.E.?
Used to assist in determining what is to be uploaded to the Solicitation and Contract Repository.
What is the Job Aid for ASD Contract Repository RFP and IFB’s?
Document all non-compliance on the contract as it occurs.
What is Procurement Complaint Form?
This document details how to enter contracts in Cardinal based on Contract Type.
What is Attachment 3H in the ASD Manual?
Approaching Contract expiration dates are located here
What is ASD Contract Expiring PBI?
Contact us to have a PO moved from one worklist to another.
What is ASD Procurement Help Desk?
These are required to be checked, entered, and downloaded if a SBSP is included in the contract.
What is Contract includes SBSP (Y/N) checkbox, SWaM Goal Percentage, and the SWaM Plan?
A bidder has how long to submit a rebuttal to being deemed non-responsible.
What is 10 business days – Vendors Manual 9.5, APSPM 11.2,c.1.b?
This meeting is held by the Contract Officer and Contract Administrator after award.
What is post award meeting or kick off meeting?
Shows procurements that are late and trending.
What is the Active Solicitations Report?
You send SWaM scoring and SWaM waiver requests here.
What is swam@vdot.virginia.gov?
Checkbox recently added to the repository to track these types of contracts.
What is the Task Order/Work Order checkbox?
A NOIA for a solicitation is posted on a Thursday and the 10th calendar day falls on a Sunday. What day and time does the protest period end.
What is the following Monday at 5pm. Or What is 5:00 p.m. on the next regular workday?
After award the Contract Officer is responsible for discussing the contract details, roles and responsibilities and requirements for managing the contract with this person.
Who is the Contract Administrator?
All District SWaM percentages and are shown here.
What is the SWaM Analysis Dashboard?
The eVA role all contract officers use to add their managers to all contracts and which allows changes to be made to the eVA record in the absence of the contract officer.
What is Contributor?
Contract expiration dates should match in these two systems.
What is the Contract Repository and Cardinal?
This should be done when an offeror or bidder wants to know why they weren’t awarded the contract.
What is a file review?
Should review the Contract Office’s solicitation documents prior to submitting for high-risk review?
Who is Supervisor or Manager?
This report is shared with leadership and should be monitored to prevent another DBI situation.
What is the Performance and Payment Bond Report?
The “I plan to use subcontractors box is checked,” on a SBSP for an equipment with operator contract. The description of work is office supplies for the subcontractor for 1%. This is acceptable in the performance of the work provided in such a contract.
What is False?
When a ____________is established for a commodity or approved for a new solicitation it should be indicated and the documentation uploaded on the ______ side.
What is the SWAM Waiver and solicitation?
These two clauses require OAG approval prior to use.
What are is Indemnification Clause and liquidated damages, APSPM Appendix B, Section 2 STC, PPM- DTF?
All solicitations are entered into Cardinal and interface into eVA in draft form.
What is False?