SOWs & Invoices
When a vendor sends over a quote that says 'invoice' at the top, Marketers must ask them to change that word to this.
What is Quote or 'SOW'?
This department goes by the acronym OEC
What is Office of Ethics and Compliance?
When we use some budget from global marketing or sales to run our tactic, this is referred to as what type of co-funding?
What is internal shared funding?
SAP's Site Engagement Services (SES) Program partners with this event vendor.
Who is Conference Direct?
The infamous infraction known as ATF.
What is an After the Fact?
When can Marketers sign a vendor's SOW, booking form or sponsorships contract?
What is NEVER?
The office of this department in NA must approve purchases of gifts >$100 USD and/or events with a cost per person > $150/person
What is the CFO office?
Any type of co-funding must be first noted in this MSRC Request Form.
What is the Allocadia Line Item Request Form?
If we are planning to serve alcohol at an SAP event hosted at an SAP office, we now need email approval from this executive leader.
Who is Michelle Cooper?
When a vendor invoices us for this amount relative to their PO value, the PO will automatically close. Otherwise, Marketers must finance via Deb Phillips and/or MSRC that their PO can be closed after the job is done.
What is the full amount?
When you realize your campaign requires additional products/services from a vendor with an active PO, within the calendar year, you need THIS type of SOW/PO request.
What is an UPLIFT SOW / PO request?
If you have a new vendor that you want to work with but they're not on SAP's approved vendor list yet, or their status on the vendor list has expired, you must engage in this process.
What is TPRM or Third Party Risk Management?
The group within SAP that is ultimately responsible to ensure partners pay their invoices after sponsoring our events
What is Marketing?
The sourcing and procurement of hotel rooms and/or external venues must go through this official program.
What is SES or Site Engagement Services.
This category of event POs notoriously takes the longest to get approved.
What is event sponsorship related POs?
Partners who sponsor our events often end up rejecting their invoices from SAP because this number is missing.
What is a PO number?
If our work with a vendor involves the exchange of customer data, SAP often requires that the vendor has a signed MDPA, which stands for this.
What is Master Data Protection Agreement.?
Before paying a vendor with AMEX, you must first check for this.
What is - they accept AMEX for payment, they are not on our vendor list, the purchase doesn't involve any GDPR rules, and/or we have not purchased anything from the vendor with AMEX before.
SAP Branded Merchandise should be ordered with an SOW and MSRC PO Request rather than this internal SAP purchasing system.
What is Ariba Guided Buying?
When filling out PO related forms on the NAFM SharePoint, Marketers should always do this FIRST.
What is save a new copy of the file?
Exception requests via Ariba Guided Buying are your first step in the PO request process when your SOW exceeds this dollar amount.
What is $100k USD/Canadian?
An additional Sponsorships Compliance Form is required to request a PO for events that involve these types of official organizations.
What are government, professional sponsorships (i.e NBA, Cirque), strategic sports/cultural events and/or official academic organizations?
All Marketing spend is billed against a campaign's marketing program budget, but this is an exception.
What is FedEx printing, FedEx Shipping and/or Memberships/Subscriptions?
The best method to handle and pay for the travel of a customer who is willing to speak at our event.
What is use or get an event execution vendor?
The best document to bookmark and reference in order to save time and avoid PO problems.
What is the NAFM Purchasing Playbook?