The Procurement Cycyle
Procurement Requirements
Alternative Procurement Methods
100
Where the Procurement Cycle begins.
What is the identification of a need?
100
Written standards governing performance of employees engaged in contract awards
What are Standards of Conduct?
100
Award made to only contractor who submitted bid or proposal
What is single bid award?
200
Sealed bid; made to lowest, responsive, responsible bidder
What is an Invitation for Bid (IFB)?
200
Procedures used to handle, resolve complaints from bidders
What are Written Protest Procedures?
200
Award made without competition to only contractor who can supply goods and services
What is sole source award?
300
$3,000 - $100,000; at least two quotes must be obtained
What is a small purchase?
300

Requirement to use in-state or local vendors

What are Geographical Preferences?

300
Purchasing off contract of another grantee who has inadvertently acquired contract rights in excess of its needs
What is piggybacking?
400
Proposals solicited; award made to firm most advantageous to grantee
What is a Request for Proposals (RFP)?
400
Must be performed on all bids and proposals prior to contract award
What are cost estimates?
400
Awards that expand scope of original contract made without competition to existing contractors
What are change orders?
500
Procured using qualifications-based process in accordance with Brooks Act
What are Architectural & Engineering Services?
500
Can be included in contracts if quantities or periods are evaluated to determine award
What are option clauses?
500
Award made to contractor who charges single rate, including overhead and profit for labor, and bills materials at cost
What are time and materials contracts?
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