The Procurement Cycle
The Procurement Cycle begins.
What is the identification of a need?
Written standards governing performance of employees engaged in contract awards
What are Standards of Conduct?
Award made to only contractor who submitted bid or proposal
What is single bid award?
Doing the right thing. This value is essential to deserve the public's trust.
What is ethics?
Hillsborough County Public Schools' Office of Supplier Diversity
What office can I find a registered local certified small businesses?
A verbal request to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service to be furnished
What is an Invitation for Bid (ITB)?
Procedures used to handle, resolve complaints from bidders
What are Written Protest Procedures?
Award made without competition to only contractor who can supply goods and services
What is sole source award?
A discount (percentage) off list price for all items within the scope of work, not listed on the Bid Response Form.
What is a Balance of Line?
HCPS's District tax ID number
What is 59-6000660?
Requisition Total: Between $5,000.00 and $9,999.99 you must use..
What is a Telephone Quotes?
Requirement to use in-state or local vendors
What are Geographical or Local Preferences?
Purchasing off contract of another grantee who has inadvertently acquired contract rights in excess of its needs
What is piggybacking?
Jessica Lunsford Act (JLA) clearance
What is required for all individuals who, (i) are at school when students are present, (ii) have direct contact with students, or (iii) have access to or control of school funds, be in possession of the statewide.
Penn State!!
What is Corey's favorite college?
Proposals solicited; often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.
What is a Request for Proposals (RFP)?
Must be performed on all bids and proposals prior to contract award
What are cost estimates?
A measure of all of the cost components associated with the procurement of a product or service.
What is Total Cost of Ownership (TCO)?
Goods or services were received without prior authorization through requisition process flow. What do you need to complete.
What is an NPO?
a jurisdiction is required to discontinue a contract prior to completion because of its own needs and not the poor performance of the contractor, the solicitation document will need to include a(n):
What is a Termination for Convenience clause
Can be included in contracts if quantities or periods are evaluated to determine award
What are option clauses?
Award made to contractor who charges single rate, including overhead and profit for labor, and bills materials at cost
What are time and materials contracts?
Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, including description of requirements, selection, and solicitation of sources, preparation and award of contract, and all phases of contract administration. The combined functions of purchasing, inventory control, traffic and transportation, receiving, inspection, storekeeping, salvage and disposal operations.
What is Procurement?
This is now required with any agenda item (contracts, invoices, etc.) that impacts the district budget.
What is a Budget Request Form.