Written standards governing performance of employees engaged in contract awards
What are Standards of Conduct?
100
Award made to only contractor who submitted bid or proposal
What is single bid award?
100
A situation created due to the inability to obtain competition. A procurement method where only one supplier possesses the unique ability or capability to meet the particular requirements of the solicitation.
What is a Sole Source?
200
Sealed bid; made to lowest, responsive, responsible bidder
What is an Invitation to Bid (ITB)?
200
Procedures used to handle, resolve complaints from bidders
What are Written Protest Procedures?
200
Award made without competition to only contractor who can supply goods and services
What is sole source award?
200
If a jurisdiction is required to discontinue a contract prior to completion because of its own needs and not the poor performance of the contractor, the solicitation document will need to include a(n).
What is a Termination for Convenience clause?
300
Less than $5,000.00; Use good business practices
What is a small purchase?
300
Requirement to use in-state or local vendors
What are Geographical Preferences?
300
Purchasing off contract of another grantee who has inadvertently acquired contract rights in excess of its needs
What is piggybacking?
300
What is Total Cost of Ownership
What measures of all of the cost components associated with the procurement of a product or service.
400
$50,000.00 or higher; Proposals solicited; Requires Board Approval
What is a Request for Proposals (RFP)?
400
Must be performed on all bids and proposals prior to contract award
What are cost estimates?
400
Awards that expand scope of original contract made without competition to existing contractors
What are change orders?
400
What is VendorBid
What is the electronic bidding system used to solicit and receive solicitation responses for the District. For additional information about on-line vendor enrollment or vendor registration.
500
What is an Award
What is term used to describe a contract with the lowest responsive and responsible Bidder(s), who best meets the terms and conditions of the Bid.
500
Can be included in contracts if quantities or periods are evaluated to determine award
What are option clauses?
500
Award made to contractor who charges single rate, including overhead and profit for labor, and bills materials at cost