Procurement Planning
When should we review the procurement Plan
AT Proposal level
Name the pillars of Sustainable procurement
Environmental
Social
Economic
Mention two elements for legally binding contract creation.
Offer
Acceptance
Legal binding
Consideration
Commuinication
Name the three committees discussed yesterday
Opening Tender Committee
Evaluation Tender Committee
Procurement Committee
What is data protection
Data control measures
When should we do Procurement Plan?
Set time frame (quarterly , biannually etc)
Name three procurement Procedures
Competitive Sourcing
Single Sourcing
Use Waiver
Name two reasons for contract
Successful completion\natural death
Frustration
Void
Rectification
Rescission
Breach
Procurement (Award) committee is composed of how many members
what is the role of secretariat in this committee.
Three (03) voting members
Secretariat members offer guidance on Supply Chain Department procedure and policies in the event that PC require any such guidance.
State three data subjects rights
Acess
Object
withdraw
Why should we review a procurement plan?
Reviewing provides a range of strategies for moving beyond this stage and for getting the cycles of learning and development turning again
planned vs Actuals
Name six key objectives of Competitive Sourcing
Cost Savings
Enhance Quality
Promote Transparency
Drive Innovation
Manage Risk
Enhances supplier relationship
Name the three Phases of Contracts
Contract setup phase
Contract mgt phase
Contract closeout phase
In an opening tender committee, what is the role of Chairman and secretary?
1.Chairperson: Oversees the tender opening process and ensures adherence to procedures.
2.Secretary: Records the proceedings of the tender opening, including documenting the bids received and any pertinent details.
State three principles of data protection
Data minimization
Right to privacy
Keeping data not longer than necessary
No transfer outside Kenya without safegurds
Four reasons Why we should we have a procurement Plan
Risk mitigation
Faster processing and executions
Supplier management and strategic sourcing
Procurement optimization
Mention 4 types of Competitive Sourcing Methods
•pen Tendering
•Selective Tendering
•Request for Proposal (RFP)
•Request for Quotation (RFQ)
•E-Sourcing
Name 4 common risks controls
Performance bond
Termination of contracts
Withholding of payments
Rettention
Name at least 4 categories when technical review is mandatory.
•IT equipment
•Pharmaceuticals
•Vehicles
•WASH
•Software
•Consultancy
•Real Estate
•Constructions
•Food for Emergency Response
What are the institutional mechanism of data protection compliance
Impact assessment
Policy document
consent document
Data sharing /processing agreement
Breach /incidence response
Four Advantages of Procurement planning
Risk mitigation
Faster processing and executions
Supplier management and strategic sourcing
Procurement optimization
Name 5 ways of application of sustainable procurement .
•Publish your sustainable procurement policy as a clear commitment to action.
•Ensure that senior management visibly pursue this policy and that they demonstrate their commitment to real action and change.
•Integration of sustainability into training and development.
•Benchmarking with other organizations for learning
•Develop a dialogue with suppliers: discuss with suppliers the possibility of more sustainable purchases (e.g., furniture with a higher recycled content or recycled soap
•Establish the goal-setting process, measure processes and practices and communicate progress
•Mindfulness of resource impact and any additional support that’s needed to deliver the strategy
•Align to ISO 20400:2017; Sustainable Procurement on how sustainability can be integrated within procurement
Name 5 contractual risks
Proposal risk
Liability risk
Change risk
Performance risk
Deadline risks
Liquidated risks
Name at least 5 evaluation criteria in an evaluation report
•A comparative financial analysis
•Delivery and completion dates
•Quality of goods works or services in compliance with standardized and technical specifications.
•Technical evaluation (where applicable)
•Payment terms
•Past performance of the vendor / reference validation
•Warranty, guarantees, availability of spare parts, after sales services and training.
•Any other criteria deemed necessary for the specific purchase
What are the min criteria's for consent document
Should be Clear
Should be free
Should be specific
Should be informed
Should represent affirmative actions