Procurement Process
Public Conracting
Policy
Fun Facts
100
This process is used for procuring goods and services that are reasonably etimated to exceed $100,000.
What is the formal bid threshold effective January 1?
100
This is identified as period commencing at the time of issuance of a solicitation until the contract is fully executed and pertains specifically to vendors.
What is prohibited communication, aka Cone of Silence or Blackout Period.
100
You refer to this policy to find the approval limits of each division as it relates to who can sign an agreement for a particular pupose.
What is P & P Section 161.3, Office of Legal Affairs?
100
$1,000 Limit
What is the small purchase and pro-card spending limit?
200
This is the preferred method of procurement and award is typically made to lowest responsive and responsible bidder.
What is a bid solicitation?
200
A Florida Statute that states it is unlawful for a public servant, with corrupt intent to influence or attempt to influence the City's competitive bidding process.
What is bid tampering?
200
This policy was recently revised and lists specific exemptions from the competitive solicitation requirement.
What is P & P 2510.2, Procurement of Goods and Services?
200
This number represents the total value of purchase orders processed by Procurement in the fiscal year 2012.
What is $45,164,521.00?
300
This is a type of procurement method used to procure services in which severak factors, other than price, may be considered during the evaluation process.
What is competitive sealed proposals (RFP)?
300
This is the title of the Florida Statute in which it is prohibited to do business with one's own agency.
What is conflict of interest?
300
You read this policy when you want to hire a professional engineering consultant to prepare a design package for renovation project.
What are P & P's, Section 2510.7, Consultant Selection - CCNA process, Procurement and Contracts Division.
300
Must be posted on the Procurement Website for seven (7) days to allow for public input.
What is the number of days to post a Sole Source Request.
400
This is a type of solicitation method is used for complex procurements in which the City can negotiate price and functionality with more than one qualified respondent.
What is competitive sealed replies or Invitation to Negotiate (ITN)?
400
This governs the standards of conduct, conflicts of interest, gifts and gratuities, and bid tampering.
What is ethics in public contracting?
400
This policy outlines the various construction delivery methods used by the City.
What is P & P 2510.8, Procurement of Construction Services.
400
The City's Administrative Service System, software as a services, for Human Resource Management and Financial Management.
What is Workday?
500
This is a method of procurement in which pre-qualified suppliers submit bids in "real time" against other biddersr, seeing only the prices bid, but not names of the bidders.
What is a Reverse Auction?
500
This is a special arrangement between Contractor A and Contractor B, in which Contractor A agrees to bid $$ to provide these widgets and win, as long as Contractor B is allowed to bid $$$ on a future bid and win.
What is collusion?
500
Certain goods and services are exempt from the competitive solicitation process. These are examples of exemptions that are exempt, but will require a Purchase Order before processing a invoice for payment.
What are advertisements, health services, education and training, postage stamps, public art and maintenance service agreements?
500
This document must be filed by September 1 of each year for persons who have the authority to make a purchasing exceeding $15,000.
What is a Disclosure of Financial Interest?
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