The Team
How many Members are on the Program Management Team now?
6
What should we complete before a project officially starts, that helps sets the baseline for the original scope?
Project Charter
What helps lead to increased Predictability?
Comprehensive Documentation and Workflows
What should you make sure you do so your project is added to the overall dashboard?
Project rollup box (bonus points for saying exactly where it is)
Who is responsible for batch set-up?
Project Services or program management
Which member of the team's favorite place to visit was Antarctica/Argentina?
Lisa
What should we ensure is completed when a project begins?
Kick-off meeting and slides
What is defined as a risk?
Anything with the potential to impact scope, timeline, and/or revenue
What does this icon lead to?
Show picture
Who leads client meetings?
Program Management
Sara
Retrospective
What is defined as an issue?
A risk that has come to fruition – impacts scope, timeline, and/or revenue
When do you turn the health status of a project to yellow?
Some aspect of the task is at risk and needs attention to prevent delays
Who is responsible for making ECD updates in EALIMS?
Project Services (with help from Program management)
Which member of the team would kill a harry potter trivia night?
Catherine
What is a big part of program management that helps allow us to track specific things on a higher level, that many people might not know we track?
Provide assistance in metric tracking and resource tracking
What are some areas that should have good consistent documentation throughout a project for increased predictability?
Actions, Decisions, delays, risks, issues
Who is responsible for smartsheet creation?
Program manager - once projects are awarded, they are automatically created?
Who completes billing?
Project Services (with help from program management)
Which member of the team wants to learn how to rock climb?
Bejier
What type of projects does program management support?
Internal development, TST170, TSO500, Thermo sequencing, 10x, Infectious Disease Programs, and Facility Move Assay Transitions
Why is increased predictability important?
streamlines communication, streamlines reporting, identifies study and process (in)efficiencies, Provides study framework, provides cache of historical information, allows team to focus on their job
What should the program manager make sure they do to ensure resourcing for all team members is accurate?
Update the resourcing allocation at the top of the sheet and continue to ensure this is accurate all throughout the project. AND make sure you update the resourcing tab after making any edits
Who helps ensure we are meeting client expectations for a project?
Both - teamwork !