Definitions
A Service activity which consists of development of plans, approval of plans and/or monitoring of a client’s progress
What is Plan Development
The full word of the middle part (I) of a progress note
What is Intervention
The first thing you need to do after meeting with a client
What is write a progress note
The place where travel time should be written out
What is the Problem/Purpose section of the note
True of False: A significant mismatch between the face to face time and the number of sentences written in a progress note is an audit risk
What is True
These service activities may include, but are not limited to, communication, coordination, and referral; monitoring access to a service monitoring of individual progress.
What is Case Management
The number of sentences needed in the intervention section of the note
What is 1 sentence for every 10-15 minutes of face to face time
The person you give intake paperwork to
Who is the Admin Manager
The location "home" refers to
What is the clients home
True or False: Meeting with clients after consents have expired is okay
What is True.
The service just needs to be ADM99/Non billable or an assessment, plan development or case management note about getting the client's signatures of consent for continued treatment
A service activity which includes assistance in improving, maintaining, or restoring an individual or group of individual’s functional skills, daily living skills, social and leisure skills; grooming and personal hygiene skills, meal preparation skills, and support resources; and/or medication education. May be provided individually or in a group setting.
What is Rehabilitation
The "General" section of the progress note includes these 3 parts
What are Service date, Face to face Minutes, Total Time
3 forms that you're required to submit to your admin manager after your first meeting with a client
What are the consent forms, Episode Opening Form, and Client Registration Form
The thing that has to be done before you can create a treatment plan
What is the assessment
The term for Overutilization or over-delivery of billed service.
For example needlessly taking the long/scenic route to a clients house
What is Waste
An activity to a significant support person in a person’s life with the intent of improving or maintaining the mental health status of the client and to provide support to the client in achieving their plan goals. The client may or may not be present for this service activity.
What is Collateral
The Note Details includes these 4 parts
What are Form#(or County), location, service code, language and Notes (or PIP part/narrative section)
3 out of the 5 things you need to do annually (the month before the episode opening month)
What is: Meet with the client to have them sign consents, Complete an annual ANSA in Objective Arts, write a note for completing the ANSA, update or create a Problem List, create a treatment plan within a progress note
When closing, and important aspect that needs to be included in the note
What are referrals given
Intentional deception or misrepresentation made by a person with the knowledge that the deception could result in some unauthorized benefit to self or some other person.
For example Intentionally writing a note for a meeting with the client that never happened
What is Fraud
Activities such as linkage, coordination, referrals, provided in response to an IMMEDIATE and URGENT need before the plan of care is created.
What is Unplanned Case Management
*Written by selecting the "create MH note" option
The due dates for regular notes and crisis notes
What is 3 business days for regular notes and 24 hours for crisis notes
The 4 things a clinical person needs to do immediately after completing the Mental Health Assessment
What is: writing a note for completing the assessment, Entering assessment dates into CIRCE, Entering a Mental Health Diagnosis into CIRCE, completing an Episode Update form and submitting it to your admin manager
Rounded times (face to face or total time ending in a 0 or 5) CAN be this
What is: suspicious / eyebrow raising / an audit risk. When people round, they typically round up
Practices that are inconsistent with sound, fiscal, business or medical practices and result in unnecessary cost to the medi-cal Program or in reimbursement for services that are not medically necessary or fail to meet professionally recognized standards for health care.
For example meeting with the client who is not in a crisis state for an hour every day because you like meeting with them
What is abuse