Project Management Basics
A temporary effort undertaken to create a unique product, service, or result
What is a Project?
This person is responsible for the overall success of the project and ensures it meets its objectives.
Who is the Project Manager?
This phase involves defining the project goals, feasibility, identifying stakeholders, and where project prioritization and approval take place.
What is the Initiation phase?
This constraint defines the boundaries and deliverables of the project, ensuring all necessary work is completed.
What is Scope?
(Includes clearly defining what is also out of scope)
This tool is used to track Risks, Assumptions, Issues, and Dependencies in a project.
What is a RAID log?
The application of knowledge, skills, tools, and techniques to project activities to meet project requirements
What is project management?
This group of individuals has a vested interest in the project's success and can influence its outcome.
In this phase, a detailed project plan, scope, schedule, and budget are developed.
What is the Planning phase?
This constraint involves developing and adhering to a realistic timeline for project completion, ensuring timely delivery of project milestones.
What is Schedule?
This document formally authorizes a project and outlines its objectives, scope, and stakeholders.
What is a Project Charter?
A significant point or event in the project timeline that marks progress.
What is a project milestone?
This role involves providing strategic direction, support, and resources for the project.
Who is the Executive Sponsor?
This phase focuses on carrying out the project plan by assigning tasks, managing resources, and completing project work.
What is the Execution phase?
This constraint limits the financial resources available for the project, requiring careful budgeting and cost management.
What is Budget?
This record keeps track of all changes requested and approved during the project.
What is a Change Log?
Change management focuses on guiding individuals and teams through organizational changes, while project management primarily deals with planning and executing project tasks.
What is the difference between change management and project management?
These individuals are directly involved in executing project tasks and contribute to achieving project goals.
Who are the Project Team Members?
During this phase, project activities are monitored to ensure they are on track, and changes are managed.
What is the Monitoring & Controlling phase?
(While the Execution phase is about doing the work, the Monitoring & Controlling phase is about overseeing and adjusting the work to ensure it aligns with the project plan and objectives.)
This constraint involves managing human, material, and technological resources to optimize productivity and ensure the project has what it needs to succeed.
What are Resources?
This visual tool represents the project schedule, showing tasks, durations, and dependencies.
What is a Gantt Chart?
Integration Management, Scope Management, Schedule Management, Cost Management, Quality Management, Resource Management, Communications Management, Risk Management, Procurement Management
What are the 9 Knowledge Areas in Project Management
This organizational entity is responsible for defining and maintaining project management standards across an organization.
What is a Project Management Office (PMO)?
This final phase involves completing and handing over the project deliverables, evaluating the project, and documenting lessons learned.
What is the Closure Phase
This constraint involves identifying, assessing, and mitigating potential risks to minimize their impact on the project, ensuring smooth project execution.
What is Risk?
This document provides a regular update on the progress, issues, and next steps of a project.
What is a Status Report?