Project basics
What is a temporary endeavor created to produce a unique product, service, or result.
A Project
The five Process Groups used in Project Management.
Initiating, Planning, Executing, Monitoring & Controlling, and Closing
This Knowledge Area manages relationships with internal and external people affected by the project.
Stakeholder Management
A visual approach in which work moves through stages and teams can quickly identify bottlenecks.
KANBAN
RACI matrix for one activity shows:
What is the main problem with this assignment?
Two Accountables
Your material presents quality as the result of balancing these three constraints.
Scope, Time, and Cost/Budget
A project team is performing the work, but the Project Manager is also comparing actual dates with the schedule and changing assignments when delays appear. Which two Process Groups are happening at the same time
Executing and Monitoring & Controlling
The Knowledge Area that answers: “What is to be done?”
Scope Management
A project has stable requirements, a fixed scope, and activities that must be completed in a predictable sequence.
Waterfall
A Project Manager uses Monday to manage a project. She wants one screen to show the overall progress of the project, the number of completed and overdue tasks, workload by team member, and key indicators without reviewing each task individually.
Which Monday view/tool would best meet this need?
Dashboard
A team has a detailed calendar, assigned responsibilities, and estimated durations, but nobody has decided which activities have to be done first. What Project Management decision did they skip?
prioritization
Is the integration and logical application of five process groups,
Project management
The project manager identifies possible delays, evaluates their probability and impact, and creates response plans. Which Knowledge Area is being used?
Risk Management
A multinational company is managing a ten-month relocation project involving executives, HR, IT, Legal, Finance, suppliers, and hundreds of employees. Senior management requires formal approval before each major stage can continue, documented responsibilities, clear decision authority, and continuous justification of the project. Which methodology is the strongest fit?
PRINCE 2
In a RACI matrix, the Legal Director must review a contract before it is signed to give his approval before people make decisions. Which RACI role should Legal receive?
Consulted
A client asks for three additional features but refuses to extend the deadline or increase the budget. According to the Golden Triangle, what is most likely to be affected?
Quality
A project team has already started working. During execution, the Project Manager notices that actual costs are higher than planned and one activity is two weeks late. She compares the current results against the approved plan and decides to reallocate resources.
Which Process Group is being applied?
Monitoring and Controlling
A supplier is consistently missing delivery dates. This Knowledge Area should receive special attention.
Procurement Management
Team A: divides the project into formal stages. Before moving to the next stage, management reviews progress, budget, risks, and business justification. Decision-making authority is clearly defined, responsibilities are documented, and major changes require approval.
Team B: allows the team to adjust priorities and requirements continuously as new information and customer feedback appear. Decisions are made quickly, and there are fewer formal approval points.
What is happening here?
One Team is operating in a controlled project environment and the other not.
A Project Manager wants to answer this question immediately:
“Which activities are currently being worked on, which have not started, and which are already completed?”
The information already exists in the Monday plataform board. Which view would make this easiest to understand visually?
Kanban View
A company is developing a new service, but only the first phase can be planned in detail because later decisions will depend on what is learned during execution.
The team fully plans the current phase, completes it, reviews the results, and then uses that information to plan the next phase in greater detail.
Which type of sequence between project phases is being used?
Iterative Relationship / Rolling Wave?
A team has finished all project work, but the client has not formally accepted the deliverable and contracts are still open. Which Process Group has not been properly completed?
Closing
A project is on schedule and within budget, but Marketing changed the product requirements without telling Operations. The change affects suppliers, costs, deadlines, and quality standards. Which Knowledge Area has to be responsible for coordinating the impact.
Integration Management
A company noticed that one of its internal processes was taking too long and producing inconsistent results.
The project team decided to:
Defined exactly where the process was failing and what outcome needed to improve.
Measured processing times, error rates, and customer complaints.
Analyzed the data to identify the main causes of the problem.
Redesigned several steps and introduced changes to improve performance.
Continued controling the same indicators to make sure the improvements were sustained.
Which methodology is being applied?
Six sigma
A task is important but not urgent. According to the Eisenhower Matrix, the best action is usually this.
Decide /Schedule