L23 - Organizations
List the 6 bases of Differentiaion
1. Functional
2. Terrirorial
3. Customer
4. Project
5. Process
6. Product
1. Design
2. Research
3. Engineering
4. Customer Service
List 5 Disadvantages of Functional Organizations
1. Project orientation is often lacking
2. Project accountability is often unclear
3. There is no direct customer focal point or contact
4. Ideas tend to favor funnel perspective
5. Coordination between functional units is complex and challenging
What are the three types of Matrix?
Functional, Balanced and Project
What are the 4 functions of PMO?
1. Increase competency of PMs in the organization
2. Allocate and coordinate project resources
3. Set and enforce standards for project management
4. Assist PRB in portfolio management
Who is put in charge of a project team composed of a core group of people assigned to the project on a full time basis?
Project Manager
What 4 ares does a SPECTOR Project Manager oversee?
1. Design
2. Research
3. Engineering
4. Procurement
1. Provides complete line authority over project
2. Project team members work directly for the project manager
3. Very rapid reaction to problems
4. Project communicagion channels are effective
5. Integration is "easy"
When a person is formally designated to oversee the project across functional areas. This person has limited authority over the functional people involved and serves primarily to plan and coordinate the project. The functional managers retain primary responsibility for their segments of the project. What type of matrix is this?
Functional Matrix
What function includes PM Competency Requirements, Education and Training, Professional Certification and Career Path Management?
PM Competency
Which type of project manager has no formal involvement?
Functional Managers
What are 4 things that a Project Manager asks?
1. What is to be done?
2. When will tasks be done?
3. How much money is available for tasks?
4. How well has the total project been done?
List 4 Disadvantages of Project Organizations
1. Duplication of resources makes it very expensive
2. Tendency to retain team members long after they are needed
3. Technology suffers, inadequate attention placed on developing organizational capabilities
4. Lack of career continuity and opportunities for project team members
When a manager assigned to oversee the project and is responsible for completion of the project. Functional managers' involvement is limited to assigning personnel as needed and providing advisory expertise involvement. This is an example of what type of Matrix?
Project Matrix
What function includes Assist Project Governance Board, Gate Requirements, Resource Allocation and Relative Performance?
Portfolio Management
List 2 things about a project when it comes to functional organization.
1. The project is divided into segments and assigned to functional areas
2. The project is coordinated by functional and upper levels of managers
1. How will the task be done?
2. Where will the task be done?
3. Who will do the task?
4. How well has the functional input been integrated into the project?
List 6 Advantages of Matrix Organizations
1. Project emphasized by designating a single responsible project manager
2. More responsive to changes than functional organization
3. More efficient utilization of project personnel
4. increased knowledge transfer between projects
5. Maintains strong technical base in functional "home" office
6. Provides career paths and opportunities for functional specialists
List the 5 layers of the Target Organizational Model from the inside out.
1. Core Team
2. Primary Project Team
3. Contractors and Suppliers
4. External Stakeholders
5. Third-Party Stakeholders
What function includes Standards and Metrics, Policies and Procedures, Project Management Methodology, Mentoring, Consulting and Project Control/Support/Improvement?
PM Standards and Support
Which two titles jointly direct work flow and approve technical and operational decisions?
The Project Manager and Functional Managers
List 5 advantages of Functional Organizations
1. Personnel can be used on many projects
2. Specialists can be grouped to share knowledge and experience
3. Improved continuity in the functional disciplines, procedures and policies
4. Communication channels are vertical and understood
5. Clear career path for professionals
List 4 Disadvantages of Matrix Organizations
1. Dual reporting relationship - balance of power between functional and project groups must be watched
2. Resource allocation conflicts among project managers may require management intervention
3. Increased complexity in managing conflict, information flow and performance appraisals
4. Project assignments may impede career progression for functional experts
Define the Project Management Office (PMO) and what is its major role?
Department or group responsible for conduct of project management in an organization or division. It's major role is setting and enforcing project management methodology and providing mentoring and consulting services for PMs
What function includes Systems and Software, Resource Management, PMO Facilities, and Knowledge Management?
PM Resources