L23 - Organizations
List 3 types of PMO
1. Weather Station
2. Control Tower
3. Resource Pool
What type of PMO establishes a repository of project management expertise available to executives?
The Resource Pool
What are persons or groups that have a legal contractual relationship to the project called?
Primary Stakeholders
When managing stakeholders, what are some things to consider when you identify stake?
Mission relevancy
Economic interest
Legal right
Political Support
Health and Safety
Lifestyle
Opportunism
Survival
Who is the individual who leads a project team during the project life cycle and accomplishes the project objectives on time and within budget?
Project Leader
What tracks and reports events without directly influencing them?
The Weather Station
What type of PMO has the following functions?
1. Provides pool of skilled project managers
2. Supervises and develops project managers
3. Provides career path for project managers
The Resource Pool
What are those who influence or affect, or are influenced or affected by, the project but are not regularly engaged in transactions with the project and may not be essential for the project's survival called?
Secondary Stakeholders
What are some of the leading project management problems?
Inadequate Resources
Meeting Deadlines
Unclear Goals
Uncommitted Team Members
Insufficient Planning
Communication Breakdowns
Changes in Goals/Resources
Someone who develops and sells the vision, copes with change, builds networks and develops strategies, sets general direction, motivates and secures commitments, becomes a symbol of project and builds political support. Is this the definition of leadership or a management?
Leadership
What type of PMO has these functions:
1. Reports project progress
2. Tracks cost and compares to budget
3. Tracks and reports major risks and issues
The Weather Station
What are the 7 Secrets of a Successful Project Office?
1. Reign in runaway projects
2. Assist project startups (establish estimating and risk process)
3. Review and manage the project portfolio
4. Conduct project reviews and audits
5. Organize and manage the resource pool
6. Identify and develop project managers
7. Establish and enforce a project management process
What info is needed, where it can be obtained, who will obtain it, who will use it and how can it be secured
What are some project management skills that make a difference in successfully managing projects?
Communication Skills (Listening and persuading)
Organizational Skills (planning, goal setting, analyzing)
Team Building Skills (Empathy, motivation)
Leadership Sklls
Coping Sklls
Technological Sklls
Someone who copes with complexity of management systems, oversees resource application, plans, organizes and controls project, keeps stakeholders informed, monitors and evaluates abilities of team members, ensures communication system in tact and develops competencies of team. Is this a definition of leadership or management?
Management
What type of PMO treated project management as a business process to be protected and nurtured?
The Control Tower
Stakeholders
When managing ____________, remember that there are lots of ________ __ __________ to consider
Stakeholders, sources of information
What is a project manager's role?
They are an Integrator, Direction Setter, Communication Hub, Decision Maker, Evangelist, Change Agent and Entrepreneur
What 3 things should a project manager understand?
1. The technology involved in the project
2. The management process
3. The systems context and strategic context of the project
What type of PMO includes these functions?
1. Establishes standards managing projects
2. Consults on following standards
3. Enforces the standards
4. Improves the standards
The Control Tower
What are the 7 steps for managing stakeholders?
1. Identify Stakeholders
2. Gather Information
3. Identify Stake
4. Determine Strengths/Weaknesses
5. Identify Stakeholder Strategy
6. Predict Stakeholder Behavior
7. Implement Stakeholder Mgmt Strategy
What are some stakeholder strengths and weaknesses that should be considered when managing stakeholders?
Availability of resources
Existence of political alliances
Degree of public support
Quality of strategies
Degree of organization
Level of commitment of members
List the 9 PM Responsibilities
1. Planning the Project
2. Leading the Project Team
3. Managing Stakeholders
4. Maintaining contact with customers
5. Monitoring Project Status
6. Communicating Project Status
7. Identifying technical and functional problems and solving them
8. Resolving Conflict
9. Recommending termination or redirection when appropriate
What 3 things should a project manager be able to do?
1. Use interpersonal skills to build the project team and work with them and other project stakeholders.
2. Make and implement project decisions
3. Produce results