Life Cycle Stages (Initiating, Planning, Executing, Monitoring & Controlling, Closing)
The process stage where the Project Charter is created, key stakeholders are identified, and the Project Manager is formally selected.
What is Initiating?
Name the Four Core Functions of project management.
What are Scope, Time, Cost, and Quality?
The initial Tuckman stage where members are cautious, purpose is unclear, and directive leadership is required.
What is Forming?
The organizational structure where functional managers hold all authority and budget control, leaving project managers with little to no power.
What is a Functional Organization?
The senior management role that serves as the "driver" of the project, approves the budget, and signs off on project phases.
What is the Project Sponsor?
The stage where project tasks are listed in sequential order, deadlines are set, and resources are allocated
What is Planning?
The core function that defines the boundaries of the project, including objectives and deliverables.
What is Scope?
The Tuckman stage where differences over goals erupt and struggles over direction and control occur.
What is Storming?
The matrix variation where functional managers hold primary power and the project manager acts mostly as a coordinator.
What is a Weak Matrix?
In the school counterpart model, the role represented by the Teacher.
Who is the Project Manager?
The stage focused on coordinating people and resources to complete the actual work outlined in the project plan.
What is Executing?
Name the Four Facilitating Functions of project management.
What are Human Resources, Communication, Risk, and Procurement?
The Tuckman stage where roles become clear, consensus is reached, and the leader uses a facilitator style.
What is Norming?
The matrix variation where project managers report to a "Manager of Project Managers" and hold strong authority over the project.
What is a Strong Matrix?
The key difference between a "Role" and a "Responsibility" in project management.
What is a Role is a descriptive title (noun), while a Responsibility is an action or task (verb)?
The stage where performance is tracked, execution is regulated, and necessary changes are initiated.
What is Monitoring and Controlling?
The facilitating function defined as the two-way process of reaching mutual understanding by exchanging and sharing meaning.
What is Communication?
The Tuckman stage where members work proactively, take full ownership, and self-facilitate high output.
What is Performing?
The structure where project managers hold maximum authority and team members are assigned full-time directly to projects.
What is a Projectized Organization?
Name two examples of External Enterprise Environmental Factors (EEFs).
What are government regulations, market conditions, infrastructure, or political conditions?
The final stage where customer acceptance is obtained, post-project reviews occur, and lessons learned are documented.
What is Closing?
The core function defined as the ability of a process or product to satisfy both stated and implied stakeholder needs.
What is Quality?
The final Tuckman stage where deliverables are handed off, tasks conclude, and members may experience transition anxiety or grief.
What is Adjourning (or Mourning)
An organizational structure that blends functional and projectized characteristics simultaneously.
What is a Composite Organization?
Name two examples of Internal Enterprise Environmental Factors (EEFs).
What are organizational culture, organizational structure type, internal politics, or available resources?