Plan it!
The very first thing you should do when beginning to plan a summit, workshop, or live event
Define your objective/goals
Formal name for person who professionally manages the Summit discussion
Facilitator
The first ACCC project that used QI workshops
Late Stage NSCLC OR will accept Ovarian
Survey software that can be used to poll attendees prior to a live Summit
Qualtrics
Meetings team lead that can help source venues and hotels
Laura Ricker
Company that can provide local catering options for any address, perfect for site-specific workshop F&B
EZ Cater
Unique element often found at ACCC Summits that helps visual learners
Graphical Recorder
At least 5 methods that have been used to promote the outcomes of a workshop/summit
Social media, executive summary, press release, blogs, articles, videos, QI worksheet sharing, abstracts and presentations, ACCC website, pod/vods
A common evaluation method for training-focused workshops
Pre/post assessments
CMI lead that can help submit social media requests of photos and copy promoting your live events
Areli Garcia
At least 5 of the elements of diversity we seek to include in committees/site selection/attendee lists
geographic location, type of cancer program, CP setting, role/title, gender, age, race, LGBTQ+, ....
Document that you can use to get ahead of the discussion and get attendees on the same page
Pre-read
Partner that we hosted 2021 ACORI summit with
Stand Up to Cancer
Badge lists/types that should be shared with Membership after a Summit or Workshop
Attendee, Faculty (XC: other post-event deliverables that include special features eg blog writer, podcast speaker)
"Go-to" person at your site (cancer program)
Site Champion, Main POC
Things that sound be included on Summit signage
Name of event, time, location, partner logos, funder support statement/logos
ACCC's value add - why we should be the ones who host Summits
A neutral convener, multidisciplinary membership, wide range of diverse stakeholders and partners to pull from
Three examples of ACCC Summits hosted in the past
Psychosocial, ACORI, MBC, Pathology, BiomarkerLIVE, APP DEI, ..
Name of consultant frequently used for data analysis related to QI work
Matt Smeltzer
The staff roles that should be invited to your summits
PM, APM, Supervisor, Director, CMO, Dev lead, Editorial Lead, plus others IDed with common interests related to topic or onsite, Meetings lead if needed
5 examples of Summit components that a funder can provide input on
Attendee list, discussion guide, agenda outline, pre-survey, pre-read, who from their team can attend, executive summary, social media posts, faculty
An extremely detailed and formalized report that includes notes from a Summit
Proceedings
One of the sites that participated in the QI workshops as part of late-stage NSCLC
TN Onc, UAB, SOMC, First Health, Sutter Health, or St. Francis Tulsa
The name of the software that houses the ACCC membership database
Fonteva (+Salesforce)
Name of the company that can assist with Venue selection when not tied to a National meeting
Helms Briscoe