Open Purchase Oders
You can allocate money to individual staff members under this vendor's Open PO
What is Amazon
When in doubt always use ________________ as category when creating a normal purchase requisition
What are classroom supplies
Always take a copy of this when shopping in-store
What is a copy of PO
Maximum amount you can spend per student on an Open PO
What is $35.00?
Type of items you must only purchase through Amazon Open PO
What is Prime
Maximum amount you pay for bulk items as long as you maintain the per student item limit on an Open PO
How much is $250.00?
When is typically the last month that all requisitions must be entered by
When is April
Name two vendors you can use for online Open PO's
What is:
*Amazon
*ODP (Office Depot)
*Southwest
*Positive Promotions
*Oriental Trading
*Michaels
Per the JUSD Wellness Policy, food should not be used as an ___________________
What is an incentive/award
Used for in-store shopping and small repetitive online orders.
What is an Open Purchase Order
You will now be able to skip this step if you have an Open PO
What is approval process?
Maximum number of products (lines) you can purchase on a Normal PO
What is 25
Name three stores you can create an Open PO for in-store shopping
What is:
*Ralphs
*Food 4 Less
*Smart and Final
*Costco
*Barnes & Noble
*Lakeshore
*Awards & Specialties
*Trophy Award CO.
*CM School Supply
You are allowed to use in-store Open POs to purchase refreshments (Smart & Final, Costco, Ralphs, ect.) under this restricted resource
What is Title I (3010): Parent Involvement
It's approval process takes far more longer. Could take weeks for items to be delivered to site/department.
What is a normal purchase requisition
Name two purposes for an Open PO
What is:
*PBIS Incentives
*PE/Recess supplies/equipment
*Office Supplies
*Classroom supplies
*SPED supplies
*Saturday School Supplies
*Library supplies
Name 3 vendors you can use for staff catering
*Panera
*Cardelli's
Juan Pollo
*Pizza Pirates
*Luna Grill
*Jose's Mexican
*The Habit Truck
*Jersey Mike's
In-N-Out Truck
ETC
When you shop in-store you have this much time to get the signed receipt to AP
How long is 24 hours
Name the two most commonly restricted resources that can't be used for Open PO's unless it's used for parent involvement
What is Title I (3010) or
What is Title lll (4203)
Do this throughout the year, specifically mid-year (December/January) to possibly free up funds!
What is check/review your balances
Name two reasons why ordering supplies through Open PO's makes things easier (vs Normal PO's)
What are:
*Saves warehouse time
*Save Purchasing department time
*Faster delivery
*Can place items right away as long as they are available
*Budgeting
*Skips the approval process
*Ongoing purchases
*You can shop online and in-store
*Flexibility to start small
*It is faster to increase/decrease an Open PO that it is to create a Normal Req
*Teacher allocations
When expediting PRs for urgent needs ONLY, follow these 3 steps:
What is
1. Enter PR
2. Upload backup
3. Send rush approval email to all approvers & Purchasing
Catering for staff is only allowed for these two reasons
What are
1) All day professional development
2) Board approved/ recognized events
Name three restrictions on an open purchase order
What:
*must be only for designated purpose
*must be used only through valid date
*per student limit $35
*No items over $250
*No tech, furniture, custodial supplies
*Only authorized purchasers can use
*Must not exceed available funds
*No gifts/gift certificates
Items are delivered directly to _______________ on an Open PO
Items are delivered to _________________ on a Normal PO
Where is
1) Site/department
2) Warehouse