Legislative Updates
Act No. 422 added these two classifications to the list of major classifications.
What are Mold remediation and Home improvement?
This is the time and day that invoices must be submitted by to make it into the next week's check run.
What is 3:00pm on Friday?
If you have questions about a Sanitary Supply invoice, you would reach out to this person in A/P.
Who is Chelsey Citizen?
This is the formal bid threshold for commodities.
What is $60,000?
Who is Staples?
This is the time frame that an emergency advertisement must be ran.
What is there is no time frame?
If available, this should be attached to the invoice.
What is a packing slip?
Travel finals should be turned in this many days after the employee returns back.
What is 3 business days?
The Parish spends over $60,000+ annually on these commodity items, but utilizes state contracts instead of a bid.
What are computers, coffee, auto parts, or tires?
This is who should be verifying the correct percent discount is given.
What is the department/district?
These are the three entities that can use purchasing co-ops.
What are hospitals, school boards/districts, and fire departments?
Bid prices are inclusive of all costs including this.
What is freight?
This type of payment is done by direct deposit on Wednesday or Thursday of each week.
What is an employee reimbursement?
This is where the Parish's bid tabulations can be found.
What is Sharepoint Forms - Current Bid Tabs, P Drive - Forms, Finance, Current Bid Tabs, or the Parish's website?
***DAILY DOUBLE***
These are places you CANNOT purchase office supplies from.
What are Amazon, Walmart, Sam's, and other non-state contract vendors?
This is the new threshold for needing three quotes on LAPS purchases.
What is $60,000?
The bill to section of an invoice should be one of these three things.
What is CPPJ, the Department, or the District?
To be added to the Parish's Lowes account, you would reach out to this person.
Who is Annette McCain or Lynnette Monteith?
These three types of items require a PO number from Finance regardless of price.
What are bids, state contract items, and piggyback contracts?
This company can be utilized if an item is not available through Staples.
Who is ODP Business Solutions or another state contract vendor?
This determines the LAPS threshold.
What is the Small Purchase Procedures Executive Order?
The minimum number of signatures on an invoice that are required to be from the Munis Signature Form.
What is one?
The Parish cannot pay a past due amount on a invoice, this must be obtained from the vendor to be able to process payment.
What is a copy of the previous/skipped invoice?
For commodity purchases, you can utilize a combination of these two things to be in compliance with bid law.
What are standard bids and state contract?
This person is the interim Staples account representative.