PROCUREMENT BASICS
A bidder forgot to sign the bid form but included a bid bond, unit pricing, total bid price, and acknowledged all addenda. Procurement must determine whether the omission is material or a ____ irregularity.
What is a minor irregularity?
As a MSB purchasing pro, if you are unsure what federal procurement requirements may be applicable, who do you ask for assistance?
What is Mr. Tim.
The first thing staff should inspect when accepting a shipment is evidence of this.
What is damage?
A department asks purchasing to issue six separate purchases instead of one large purchase to stay below a competition threshold. This mistake is called _____.
What is bid splitting/fragmenting.
This 1980 film featured a hotel caretaker named Jack Torrance.
What is The Shining?
Two bids are received. One bidder offers a lower price but does not meet a mandatory qualification listed in the solicitation. Procurement cannot cure this deficiency because it affects what determination?
What is responsiveness?
The project is locally funded today, but reimbursement may later be requested through FEMA. Procurement should assume federal requirements are potentially this.
What is applicable?
When a shipment arrives and no purchase order number appears on the packing slip, staff should use this LOGOS search.
What is Vendor Inquiry/PO Inquiry.
A solicitation includes three pages for the bid form. One page of the bid form is accidentally omitted from the advertised solicitation. The most likely corrective action is this.
What is an addendum?
Before streaming existed, many families visited this blue-and-yellow video rental chain on Friday nights.
What is Blockbuster?
The solicitation required bidders to provide pricing for five schedules. The apparent low bidder left one schedule blank. Procurement's first concern is whether the bid is _____.
What is responsive?
Federal funding often brings requirements related to BABA, Davis-Bacon, federal clauses, and these are provisions that are applicable into the contract.
What are flow-down provisions?
The colored PO copy most commonly used in receiving and payment processing is this.
What is goldenrod?
A vendor has an excellent price but no verified experience performing similar work. Procurement should examine this before award.
This 1993 movie taught an entire generation that life is like a box of chocolates.
What is Forrest Gump?
A department requests award to a vendor based on prior positive experiences even though another vendor submitted the lowest responsive bid. Procurement's obligation is to uphold this principle.
What is fair and open competition? / Procurement Integrity
A federally funded project was competitively procured, but the solicitation omitted required federal procurement/contract clauses. The biggest risk is losing this.
What is reimbursement eligibility?
Items over $5,000 in certain equipment categories receive one of these.
What is an asset tag?
A contract is awarded and then repeatedly amended until the final value is double the original amount.
What is scope creep?
This actor portrayed both Jim Morrison in The Doors and Doc Holliday in Tombstone.
Who is Val Kilmer?
One of Procurement's greatest protections during a protest is often not the award decision itself but this.
What is documentation?
A department says, "We're using grant funding from another Agency for this project." Procurement's next question should not be "How much?" but rather this.
What are the funding's procurement requirements?
If no Borough department wants surplus property, it may eventually be sold using this website.
What is Public Surplus?
After Procurement completes an evaluation and recommends award, an Assembly member states that an advisory board dislikes the selected contractor and attempts to derail the award despite the vendor meeting all solicitation requirements.
What is interference with the procurement process? / Whatever Russ says.
In 2005, this video-sharing website launched with the first video titled "Me at the Zoo."
What is YouTube?