Policy & Manual Updates
At this threshold machinery and equipment are tracked assets.
What is $5,000?
This is where purchase order requests should be sent.
What is purchasing@calcasieu.gov?
This is the annual threshold where formal procurement must be done on commodity purchases.
What is $60,000?
What is a completed W9 and completed Vendor Registration Form?
This month is Procurement Month.
What is March?
At this threshold land and buildings are tracked assets.
What is $1?
Name at least two exceptions where a purchase order is not needed for a state contract purchase.
What are tires, coffee, office supplies, Grainger, or auto parts from NAPA?
These are two types of formal procurement for commodity purchases.
What is a bid and state contract?
What is Friday at 3:00pm?
This is the minimum number of vendors a Request for Quote should be sent to.
What is three?
This is the formal procurement threshold for public works projects.
What is $260,000?
This documentation is needed when requesting a purchase order amount to be increased.
What is an executed change order or amendment?
The Parish's current standard bid tabs can be found in this location.
What is SharePoint Forms/Finance/Current Bid Tabs and/or the Parish's website?
This is who should be contacted with questions regarding invoice payment status.
Who are the accounts payable clerks or cppjinvoices@calcasieu.gov?
This is the current LAPS threshold where three quotes are required to be requested from additional state contract holders.
What is $60,000?
These two asset items are exceptions to the tracking threshold and are tracked below the $5,000 threshold.
What are computers and tablets?
These are the thresholds where a purchase order is required for a commodity (not bid or state contract), public works project, and service.
What is $15,000 (commodities), $5,000 (public works), and $25,000 (services, where applicable)?
The two places that office supplies can be purchased in compliance with bid law.
What are Staples (awarded bidder) or state contract?
If received, this must be signed and attached to the invoice when submitting the invoice for payment.
What are packing slips & delivery receipts?
The department/district is responsible for verifying the awarded vendor meets these two requirements on informal public works projects.
What is properly licensed and insured?
The federal micro-purchase threshold and federal simplified acquisition threshold increased to these two amounts.
What is $15,000 for micro and $350,000 for simplified?
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These two things need to be verified by the department for state contract purchases prior to a purchase order being requested.
What is pricing is in compliance with the state contract and if the contract is a LAPS contract?
The Parish's office supply bid with Staples is set up as this type of contract.
What is a percentage off the manufacturer's list price?
These are the two people who should be signing an invoice.
Who is the person initiating the purchase and the person approving the purchase (on Munis Signature Form)?
These are the two types of formal procurement for services.
What are Request for Qualifications and Request for Proposals?