Staff Code of Conduct
Camp policy prohibits staff members bringing this to work
Substances
(note: vapes should not be seen at any point on school property)
All youth and staff on site are not allowed to bring foods containing this ingredient
Any food containing peanuts or other nut products
Without a permission form submitted on time, campers cannot take part in this activity
The staff to camper ratio at site
2 staff -to-1 camper
note: We recognize it is difficult to adhere to this in the every day reality of camp, but if and when 1 on 1 with youth, follow this protocol:
1. Address the Situation: Calmly manage the immediate medical, physical, behavioural, or emotional need.
2. Maximize Visibility: Move to or remain in a highly visible, open area; keep doors open and stay in clear view of others.
3. Communicate: Notify a supervisor or nearby staff as soon as possible so a second adult can join you.
4. Rejoin the Group: End the 1-on-1 interaction as soon as another staff member arrives and return the child to the group where possible.
5. Report: Submit a detailed Incident Report before the end of your shift, noting the situation, duration, actions taken, and notification efforts.
What time are you supposed to arrive & leave in July?
10:45 am - 5:00 pm
Expected staff uniform
- Staff Shirt
- Closed-toe shoes
- Lanyard
- Appropriate bottoms
This is where staff can access a camper’s health information if needed
(extra 50 points for knowing who to ask for this)
Site binder
(found with the Site Admin)
True or False: On a pool trip, staff can supervise youth from outside of the pool
This is False.
The expectation is that all staff are with pre determined groups of 5-6 youth IN the pool (unless there is a group of campers who aren't swimming)
According to policy inappropriate touch with youth looks like
- Engaging in extended hugging, carrying or tickling (any prolonged physical contact)
- Physically abusive contact:
punching
pushing
slapping
- Sexually abusive contact:
fondling
massages or any other sexual acts
What time are you supposed to arrive and leave site in August?
8:30am - 4:30 pm
The appropriate action to take if a camper tries to connect with you on social media
Primarily, make a Senior staff aware, but we trust your judgement to explain to the camper that according to policy we cannot have social media contact with youth - even if they are aging out of RBI SE
These actions prepare campers for severe heat
- Low energy activities (indoor if possible)
- Have designated water breaks
- Build in time to rest within the programming session
Campers should never leave for a trip without these things
- Wristband with Site phone number
- A buddy (pair or group of three)
- Jays Care shirt
According to policy, appropriate touch while working with Youth can look like
- High fives
- Fist bumps
- Pat on the back or shoulder
- Side hug
After how may days should staff update their Supervisors with documentation of absence
After THREE days it is expected for staff to support their absence with physical documentation.
This is important as without concrete proof (medical or not), staff can become at risk of losing their job
Frontline staff should bring this to site every day
- Water
- Sunscreen
- Hat
- Lunch & snacks
Protocols related to supporting medical and allergy concerns
1. All staff in the Division MUST be aware of any allergies or medical conditions of the youth in their Division
2. If campers are experiencing an allergic reaction or require medication, it is imperative to inform your Supervisor immediately.
note: This includes Inhalers and Epi-Pens
Please be mindful when caring for campers in these situations and apply care and confidentiality.
This protocol should be followed if a camper or staff member is feeling sick
Staff or youth must stay home until they are fever-free or symptoms have improved for at least 24 hours
* note: Staff must do their due diligence and communicate immediately with the Site Manager & their respective Supervisor
All staff are responsible for following these expectations within the school building
- Check indoor and outdoor spaces for hazardous materials, damages to property and account for losses of school or Jays Care supplies
- Inspect and clean all programming spaces at the end of the day (staff washrooms included)
This is where staff should be during campers' lunch time
Staff ( C, AC, IC, AL) should be eating with their respective Divisions when they are back from break
Staff can only use their phones in these designated times
- If you are communicating with Senior staff via WHATSAPP
- If there is an EMERGENCY
- If you're on your BREAK
Note: Any unauthorized use of phones could potentially lead to being sent home WITHOUT pay
( eg. usage of TikTok, Instagram, Snapchat, Facebook, iMessage, TSN - for FIFA, Youtube or ANY other streaming platforms )
There will 1 warning prior to conversation or consequence
What are some ways to promote inclusivity through modifications of activity?
note: 100 points per example mentioned
- Visual demonstration
- Different difficulty levels
- Various equipment options
- Clear and concise instructions
- Encouraging positive sportsmanship
Staff are not allowed to leave site for a trip without these items:
- Fully stocked First Aid Kit
- Division Binders (w/ medical & emergency contact information)
- Attendance
- Snacks & water
At what points throughout your supervision should you conduct headcounts?
note: 100 points per example mentioned
- When campers are dropped off to our care (for lunch or in the morning)
- Leaving lunch or morning drop off to go to classrooms
- Transition periods
- Extra Innings
- Special Events
This is how much notice you should provide your Supervisors & Site manager regarding absences related to daily extenuating circumstances
Two hours prior to the start of their scheduled shift