Forms
Records Series
Systems
Acronyms
Tidbits
100
Form used for inventory and to transfer records
What is SF-135
100
Personnel files to include Supervisor/Manager Employee records
What is 50 series
100
DERMAS, paper record keeping system in accordance with approved file plan, shared drives
What is Approved Record Keeping System
100
DERMAS
What is DeCA Electronic Record Management and Archive System
100
Completed forms, emails, publications, pictures
What is Record Types
200
DeCA Form 5-9 (hint: out-processing)
What is Records Management Clearance
200
GPC and Contract files
What is 10 series
200
Web-based IT system which DeCA can do business with FRC's
What is ARCIS (Archives and Records Centers Information System)
200
FRC
What is Federal Records Center
200
Blank forms, copies of references, extra copies of documents for reference
What is Non-Records
300
DeCA Form 5-10 (hint: destroy)
What is Shredding Service Agreement
300
Financial records to include Time and Attendance and Store Sales and Receipt
What is 70 series
300
Email, Task Management, SharePoint, Shared Drives, TAS
What is E-DERMAS (Enterprise DERMAS)
300
FARM
What is Functional Area Records Manager
300
Voicemail, email, text and/or instant messages
What is Electronic Records
400
DeCA Form 5-12 specifically used for Staff Assistance Visits (SAV)
What is Records Practice Survey
400
Ethics, Freedom of Information Act Request (FOIA), Litigation Holds
What is 80 series
400
Journaling process in which records are kept for 7 years and others permanent
What is Capstone
400
RC
What is Records Custodian
400
Number of days employee has to move an official email sent from a personal email account to the official email account
What is 20 days
500
Contains file number, record Title & description, disposition authority, disposal date
What is the File Plan
500
File Plan, Publications, Administrative Files
What is 5 series
500
Created in a machine readable format to include email
What is Electronic Records
500
CFA
What is Current Filing Area
500
Regardless of format, this determines whether or not it is a record
What is content
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