LAN
What does LAN stand for?
Local Area Network
It's important to include this detail in your document title
What you do when a document stored in MS Teams/SharePoint Online is final or approved
Move it to the LAN !
What does ARCS stand for?
Administrative Records Classification System:ARCS classifications are organized by Business Function and fit into 6 categories
What is your H:Drive
When naming your LAN folder, you can find all information on ARCS coding including retention period here
ARCS Library
Where you can go for more information/training on M365 applications
What is the BCGOV Office 365 Information Centre, or the LearningHub
What does a Primary number in ARCS indicate?
Business function
What you store on your H:Drive
Nothing please!
It's at the beginning of a LAN folder's name
What is ARCS coding
1.0 increase in version at the end of the document name (ex. version 1.0 -> version 2.0)
Does not belong in MS Teams or SharePoint
Non-Transitory Documents (Final/Approved)
Where you go to determine a document's retention period.
What is the ARCS Library
One email good practice
Not replying all unless absolutely necessary
These types of documents cannot be stored on the LAN
What is transitory (working/temporary) documents
You've used an acronym in the document title, so it is included in the document content.
The application best suited for transitory document storage and document collaboration
What is SharePoint - version control, approval, 'check-ins'
What does a secondary number in ARCS indicate?
covers specific record groupings relating to the function covered by the primary. These secondaries link the records to the final disposition schedule.
You store this type of email in the LAN
Non-Transitory
Someone you can contact if you're stuggling to determine where a document is filed in the LAN or how to name it
In this order:
1. Your team lead or team members
2. PCD Documents Coordinator (for naming assistance)
3. MoH Records Officer (for naming assistance)
The person responsible for ensuring a document is named correctly
Who is the document creator.
You cannot store these on both MS Teams and SharePoint
Final/Approved Documents - these go on the LAN!
The purpose of ARCs/ORCs
What are record classification systems based on record function (purpose) which govern the lifecycle of a record
You store this type of email in your SharePoint or Teams files
A Transitory Email that must be kept for reference