Records Info
Inventory
Electronic Records
Active/ Inact/ Staging
AFRIMS/ Record Searches
100
Documents official business, serves as the memory of the organization, records past events, and are the basis for future actions.
What is a record?
100
Located in AFRIMS, it provides Table and Rule, Description, Location, and Record Media of records maintained.
What is the Inventory of Records?
100
Some of the benefits of these records include faster retrieval, easily shared, and reduced physical storage space.
What are e-records?
100
RDS – Disposition instruction and Records Disposition Schedule’s Table & rule are used for this.
What is used to identify records eligible for staging?
100

AFRIMS generated email notification will be used to inform POC that AFLOA/JA has imposed one of these.

What is a Records Search?

200

The commander designates this person to manage the organizations records management program.

Who is the Unit POC?

200
Browse or Search this to help you complete your inventory of records.
What is the Records Disposition Schedule (RDS)?
200
These GROUPs are used to control access to all e-files, and only the unit commander and designed POC have the authority to update.
What are ERM Security Groups?
200
When identified on a report in AFRIMS, these records cannot be destroyed, even if they have met or exceeded their disposition date.
What are frozen records?
200
Once under the Record Search tab in AFRIMS, click this button for more detail on an imposed record search.
What is the View Details button?
300
To document evidence of an organization; organizational policies; commander decisions and ensure an orderly transition between program managers.
What is the purpose of maintaining official records?
300
31 Dec, 30 Sep, Monthly, and none
What are cutoff periods?
300
Active and inactive records are the only items that can be stored here.
What is ERM Drive?
300
This form is used to transfer official records to the base staging area and to Federal Records Centers.
What is SF 135?
300
POC can access AF Guidance in AFRIMS by clicking this button under the Help tab.
What is the Related Links button?
400
They are responsible for the physical and legal custody of all records within their organization.
Who is the Commander/civilian director/staff agency chief
400
These official files have a cut-off of none.
What are perpetual records?
400
The reduction of these may significantly reduce the number of duplicate e-files within a unit.
What is an inventory of records?
400
Records with a cut-off sometimes become this
What are Inactive Records?
400
This person is responsible for adding and deleting offices of record for their organization in AFRIMS.
Who is the unit POC?
500
US Code 44, DOD 5015 and AFI 33-322
What are the authorities for the RM Program?
500
These records require special circumstances in order to maintain them.
What are paper records?
500

This is one of the best way to ensure all users have access to ERM.

What is move e-files into Outlook?

500
These people are ultimately responsible for notifying base staging or Federal Records Center that organizational records have been placed under a freeze.
Who are the commander and designated POC?
500
When an imposed record search affects your unit, you may exempt these records from the search.
What is no records are exempt?
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