What is needed to make an offer?
What must be created in order to send a written offer?
A requisition.
Who is responsible for posting a job on internal and external job boards?
Recruiters.
Where can I find Job Descriptions (for those with access)?
SharePoint / published compensation.
A manager creates a Job Description.
HR Operations formats the Job Description and then sends to Compensation Team.
Recruiting post jobs only on Penumbra's career page. True or False?
False. Recruiting also posts on Indeed, LinkedIn, as well as certain Colleges and University websites.
What candidate information is required to make an offer?
Correct legal name, personal e-mail, and resume.
Who creates a requisition in Anaplan?
HR Operations.
Where can I find Compensation pay ranges (for those with access)?
UKG.
A requisition is approved and created in Anaplan.
The requisition is then tied to a Job Posting in Lever.
During an interview it is illegal to ask a candidate their ethnicity. True or False?
True.
A hiring manager wants to make an offer. What offer details are needed in order to complete a written offer?
Compensation details. Approved by VPs.
Who is responsible for uploading approved job descriptions and compensation ranges to sharepoint and UKG?
The Compensation Team.
Where can I find a list of all pending new hires and their start dates?
The New Hire Spreadsheet.
A candidate has accepted a verbal offer. A written offer sent through Lever, must be approved how many times before sending to the candidate?
Twice. The hiring manager and a Director or above must approve before a written offer can be sent.
Once a candidate has provided interview availability and an interview panel has been confirmed, the interview will be scheduled within 48 hours. True or False?
True. (Barring any scheduling conflicts)
Is a UKG job code required to make an offer? Yes or No?
Yes.
Who is responsible for creating the IT Ticket for external hires?
Recruiters.
Where can an IT Ticket be created (for those with access)?
PenHub / PenServices.
A candidate has accepted and signed an offer letter with a agreed upon start date. The candidate has requested to change their start date from their signed offer letter. What happens next?
A start date change form is created and signed by both parties via DocuSign and uploaded into Lever.
Referrals are to be submitted to recruiting through Microsoft Teams. True or False?
False. All Referrals are to be submitted to recruiting through PenHub> Groups> Recruiting.
An internal candidate has been selected for a new position within Penumbra. Who initiates the offer / transfer memo?
HR Operations.
Who is responsible for sending out new employee orientation (NEO) instructions and scheduling?
Training Operations.
Where can signed offer letters be found?
Lever or employee files.
A candidate that requires visa sponsorship signs an offer.
Signed offer letter, resume, and job description is then sent to visas@penumbrainc.com
A candidate has signed an offer. Recruiting must update offer details on the New Hire List only. True or False?
False. Recruiting must also enter the offer details on the Master Recruiting Spreadsheet.