Process
We strongly recommend you reach out to new candidates within ______ hours.
24 - 48.
Where can you find an Employee Action Form?
Hospitality & Retail: Hard Copy fillable pdf EAF found on UKG.
Residential & Corporate: Sharepoint HR Forms
What kind of questions should you ask during an interview?
The “right” questions are open ended and ask for specific examples, include follow up questions and are legal questions.
What reviews must be completed for all new hires that work in our Residential Communities?
30, 60, 90 day reviews
What does it mean to "sponsor" your job opening on Indeed?
Put extra budget towards a more advertised job so more people searching for that job will see it at the top of their search.
What job boards do our positions get posted on?
Indeed, LinkedIn, ZipRecruiter, Glassdoor, Monster
When should a verbal offer of employment be made?
After all requirements have come back and you have approval from next level manager. Before HR sends the offer letter.
1. apply online through the careers page
2. complete internal application form with manager.
3. interview
Who do you connect with about your new hire joining New Hire Orientation?
Learning Department - JOY!!!
Who is your Recruiting Business Partner?
* correct answer depends on business unit
What positions require references before an offer of employment should be made?
All manager level roles with any direct reports as well as Assistant Property Managers.
What can you expect from your HR Business Partner during the offer of employment process?
HRBP will send out the written offer, job description, information on PTO, Benefits (if full time).
Residential & Corp - your HRBP will also send out information for the first day!
How can you make sure that you set the right expectations for a new hire during the interview?
•Give detailed job responsibilities
•schedule expectations
•set the environment
•Find the right balance in being transparent
Who verifies a new employees I9 documents and completes the Form I9 in UKG?
authorized representative *dependent on region
Tell me about our referral bonus!
1. $1000 for residential
2. $500 for hospitality
3. Corporate $250
4. not applicable for Sr leadership, HR, or those in direct reporting relationship.
What is the Temp Employee process?
Reach out to HR to confirm the agency has been vetted and we have an active contract. The temp employee should always go through an onsite interview. You will submit a temp employee request form on Sharepoint HR Forms.
What are the minimum number of days recommended between offer and start date?
5 business days.
Where can you find Interview Guides for almost every role?
Your HR Business Partner! We are currently in an updating phase so if you are looking for an interview guide, please contact me directly!
Where does New Hire Orientation take place?
If you are outside of the TC, your new hire will join via Microsoft Teams!
Submitted a job requisition form to your HRBP on Sharepoint (Multifamily, Corporate) or a hardcopy fillable pdf (Hospitality, Retail).
You want to make an offer to a candidate. What are the things you need to make sure were successfully completed first?
Phone interview, in-person interview, assessment results, great references, approval from next level manager.
*differs by business unit
What questions are NOT legally compliant questions to ask in an interview?
Any questions about family status, race/ethnic origin, religion, sexual orientation, age, criminal history, disability status, union status.
How can you help with retention on your team? Give me 3 examples.
Stay Interviews.
Regular One on One meetings.
Ask for and accept feedback.
Recognition and Gratitude.
Focus on our Core Values, and ensure that the work of you and your team align with these core values
How do you complete a 30,60,90 day checklist for your residential new hire?
This document is sent with your new hire's passwords in the welcome email from learning and development. This must be completed on their 30th day, 60th day, and 90th day and turned in to Joy Maier with a signed copy and a date!