Chapter 1 + 4
What are the five basic operations performed by the computer?
Accepting data
Storing data
Processing data as required by the user
Gives results in the form of output
Controls all operations inside the computer
Auto fill is used to add the contents of a cluster of adjacent cells.
False
Explain any three features of PowerPoint.
Powerpoint gives you several ways to create a presentation.
Adding text will help you to put your ideas into words.
You can add multimedia features like clip art, sound effects, music, video clips etc.
Discuss two basic types of monitors
CRT (Cathode Ray Tube)
Typical monitor that you see on a desktop computer
Looks like a TV screen and works the same way
Uses large vacuum tube called Cathode Ray Tube and
LCD (Liquid Crystal Displays)
Also known as flat panel monitor
Mostly used to generate images
Nowadays, LCD monitors are very popular
Write steps to create a mail merge document.
Step 1- Select document type
Step 2- Select Starting document
Step 3- Creating a data source
Step 4- Merging documents
Step 5- Merging the data into the main document.
Write a note on SmartArt.
SmartArt Graphics are a visual representation of information and ideas. It can be used to quickly, easily and effectively communicate a message. You can copy and paste SmartArt graphics as images into other programs like Word and Powerpoint.
Define ALU, CU and CPU.
ALU stands for Arithmetic Logic unit. It performs major mathematical operations such as addition, subtraction, multiplication, division, logic and comparison.
CU stands for Control unit.- Process of input, output, processing and storage is done by the ‘Control Unit.’ It decides when to start receiving data, when to stop, where to store data. It takes care of step by step processing of all operations inside the computer.
CPU- Central processing unit its the brain of the computer its helps in controlling different functions in the computer
Explain the importance of Mail Merge in an office.
You can merge a list of names and addresses to a single letter that can be sent to different people.
You can create categories such as a single letter with variable information fields in it.
You can also produce merged documents such as directory lists, invoices, print address lists, or print addresses , envelopes and mailing labels.
How do you insert picture bullets in slides?
Step 1- Click on the Home tab.
Step 2 - Click the bullets or Numbering from the Paragraph menu bar.
Step 3 - Click the Picture button to view the picture bullet window.
Step 4- Select one of the Bullets.
Step 5 - Click ok.
What is the use of the AutoCorrect feature in Word?
AutoCorrect feature in Word is used to automatically fix the misspelled words and grammatical errors. It is part of the spell checker and saves time for the user who is using Word.
Format Painter
Format Painter is a useful feature on the standard toolbar
for formatting text.
Format Painter is useful if you want to format a cell or cells with a
certain font style, date format, number format, border, etc.
The steps to use the format painter are as follows:
Step 1 - Select the Format of the cell you want to copy.
Step 2 - Click on the Format Painter in the Clipboard group.
Step 3 - Click on the cells you want to apply the format.
Elements of formula in Excel Spreadsheet
Begins with = sign
Mathematical operators like + (for addition), / (for division), * (for multiplication)
Cell address (A1:D8)
Text or numbers
Functions like SUM, AVERAGE, etc.
Write the steps to highlight text in Microsoft Word.
Hold down the SHIFT key on the keyboard while using arrow keys to highlight text.
Whole word - double click within the word
Whole paragraph- triple click within the paragraph
Several words or lines - drag the mouse over the words, or hold down the SHIFT key while using the arrow keys.
Entire document- choose Edit select All command on the menu bar, or shortcut is CTRL+A
To deselect the text - click anywhere outside of the selection on the page or press an arrow key on the keyboard.
Write down the types of documents in Mail merge. Explain
Main document - The personalized document is known as the main document. It is the document containing the text and graphics that stay the same for each version of the merged document.
Data source is a file that contains the names and addresses or any other information that varies with each version of a mail-merge document.
Merge document - When you merge the main document with the data source, a third document called merge document will be produced.
How can a presentation be saved as a web page ?
Step 1 Select office button
Step 2 Click on “Save As” button
Step 3 Select Web Page Command from the drop down.
Step 4 Choose your web page directory on the network from the Look in: drop down menu.
Step 5 Type the name of the file.
Step 6 Click on Save.