Determination of Bidders
Criteria
RFQ Content
Procedures
Flowchart Trivia
100
What are two reasons that would dictate whether or not a requirement is single/sole source?
-Technical Capability -Availability of Products -Qualified Suppliers -Customer Direction
100
If an RFQ is issued with the incorrect Terms and Conditions (government vs. commercial, wrong rev, etc.), what should the Buyer do?
- Receive written approval from supplier accepting the correct Ts & Cs - Issue a new RFQ with correct Ts & Cs
100
In SAP, where does the Buyer confirm Ts & Cs in the RFQ?
Texts
100
What is the procedure number for "Determination of Bidders"?
P307
100
What form number is used for Single/Sole Source justification?
P307-F01
200
What is one of the criteria which should be considered in establishing potential bidders?
-Existence of Corporate Awards -Whether suppliers can meet procurement specific quality requirements -Whether there are SMA approved sources of supply
200
What are two criterion for issuing a BAFO?
- Must be written - Equal response times must be given - Must meet all requirements - Must go to all bidders
200
What information on a vendor quote (response) would help a Buyer determine delivery requirements for the PO? - Promised Delivery / Standard Lead Time - Program Need Date
Promised Delivery / Standard Lead Time
200
What procedure outlines the BAFO process and control of receipt of quotations from suppliers?
P311 - Quotations
200
What type of agreement makes it mandatory to use a specific supplier?
Corporate Award
300
What procedure outlines the factors for determining bidders?
P307
300
What two ratings do you need to know before issuing the RFQ?
- VCQR - VDR
300
According to P311 - Quotations, how is risk mitigated in the eRFQ process?
Information is supplied on a "need to know" basis only to those who are directly involved in the quotation process.
300
What is the dollar threshold for cost & pricing data?
$700,000.00
300
Prior to generating your list of bidders, what determination must be made?
If the procurement is single/sole source
400
The following are general considerations when determining a bidders list. Choose the one that does not belong: a) NGES Customer Directed Source b) Past Performance c) Relationship with TDT d) Technical Capability
c) Relationship with TDT
400
Name 3 evaluation criteria which go out on RFQs.
- Compliance to spec - Price - Delivery (both quoted and past performance) - Quality (Past Performance) - Meeting the RFQ response date - Acceptance of NGC Terms & Conditions
400
How can the Buyer mitigate risk (pro-actively) to ensure that all quotes are returned with the same pricing method?
RFQ Criteria should be clearly conveyed in the Header Text upon issuance.
400
Per P311, if the Buyer determines that the quotations received are unacceptable, what should the next steps be?
The Buyer may disqualify all bidders and solicit new quotations.
400
Where in the process/flow chart is socio-economic business status considered?
Evaluate potential bidders per pre-established evaluation criteria
500
Name one reason why soliciting a bid from only one source incurs risk for Northrop Grumman.
- Will not establish price as a valid data point - Does not fairly represent the market - Does not incentivize supplier to give best price or lead time
500
*******ACTIVITY******* List as many General Considerations as you can.
- NGES Customer Directed Source(s) - Technical capability & capacity - Marketplace position (published price lists, published market prices, similar indexes) - Past Performance (price, delivery quality) - Management capability - Quality systems and capabilities - Facilities (facility brochures explaining capabilities) - Financial stability (D&B, Credit Risk Monitoring) - Geographic location - Small Business concerns should be given maximum opportunity when soliciting quotes
500
What is the process for including additional flow downs in the RFQ?
Flow downs should automatically populate in req texts, and flow to the supplier.
500
What procedure is the reverse auction process detailed?
P307 - Determination of Bidders
500
ACTIVITY: Put the steps of the flowchart in order using the shapes provided.
See slide for correct answer.
M
e
n
u