Travel
If you are planning to attend a conference or take a research trip, this is what you should do first.
What is filling out the Travel Spend Authorization form?
(so the finance team can review the trip details, confirm available funding, and begin the approval process.)
You accidentally used your corporate or travel card for a personal purchase — this is the form you still need to fill out.
What is the receipt submission form?
Students are to complete their I-9 process to be fully hired in this building on campus.
What is the Wilkinson Cneter?
Various office supplies such as extra pens, tissue boxes, and headache medicine are found in this department area.
What is the storage closet?
(Next to Dave Hart's office on the north side of the building)
Full-time faculty, non-student staff, and student employees all deserve the same amount of this.
What is respect?
Many travel arrangements require approval from the BYU Travel Office before you can book them yourself instead of through BYU. Name ONE.
What are flights, hotels, rental cars, and group transportation, such as buses?
Wyatt can usually request approval on your behalf once you provide the necessary travel information.
This is the very first thing you should do every time you make an in-person purchase — before you forget where you put that little slip of paper.
What is take a picture of the receipt and upload it to the receipt of submission form?
Name one of the three places where you can access the Microsoft Forms.
What is on the 'General' Teams channel; what is the mass emails that we have sent out; what is the QR code outside Anne's door?
Every full-time faculty and staff member has a key to these two places within the department, in addition to their individual offices.
What is the storage closet and the front office?
If you're unsure whether something qualifies as a business expense, this is what you should do instead of guessing and hoping it's fine.
What is asking Anne & her team before making the purchase?
This is the best place to visit in the world, according to Wyatt.
What is Taiwan?
You used your personal card to cover a business expense — this is what you should do to get reimbursed.
What is submit the details on the receipt submission form?
You should fill out the student hire request form at least this much in advance before the student's start date.
What is at least two weeks in advance?
You need a room to be reserved for a last-minute meeting. Per department policy, this is what you must do FIRST.
What is filling out the Scheduling/Purchasing Request Form?
This group of people has access to the printer: both physically and with their computer.
What is every person in this department?
If your computer is not allowing you to print to the RIPSE printer, please let us know.
This is how you can check your faculty account balance, review transactions, and determine whether you have sufficient funds for a conference or research trip.
What is reviewing the Workday Financial Dashboard or the Faculty Account Summary Report that Wyatt sends at the beginning of each month.
You've lost a receipt! To stay off the compliance list, this is what you should do ASAP.
What is call the vendor or reach out to customer service to get a copy of the receipt?
Managers are encouraged to approve their student employees' hours submitted this often.
What is every week on Mondays?
It is smart to request a room reservation for your event as soon as possible because rooms can actually be scheduled this long in advance.
What is an entire year in advance?
This is the generally recommended turnaround time for replying to an email from the office, even if just to say you'll follow up.
What is within 24 business hours?
This is what you should do with receipts and confirmations for conference registration, airfare, lodging, rental cars, and other travel expenses.
What is email Wyatt your receipts?
More info:
For expenses paid before your trip—usually conference registration or airfare, if you have received approval to book it yourself—send or forward the confirmation or receipt to hr_fin_ripse@byu.edu as soon as you receive it.
For expenses incurred during the trip, keep all your receipts. Within two days after you return, Wyatt will usually send you an email requesting your travel documentation. You can either upload your receipts to Workday by following the instructions in the email or simply reply to the email with all your receipts, confirmations, and itineraries attached.
For any business-related Amazon purchase, this is the account you must go through, and this is the form you fill out so Rachael can make the purchase for you.
What is the BYU Amazon Business account and the scheduling/purchasing request form?
If a student begins working before completing the I-9 process, the department is fined this much money.
What is $500?
(Do not encourage or allow students to begin working until the hire process is fully completed.)
These are the three main components for a receipt to be accepted by Workday as itemized.
What are the last four digits of the card used to pay, sales tax, and how many of each item that was purchased and their individual unit prices?
When charges in your account go too long without being submitted (with the itemized receipt and business purpose required from you), Anne gets in trouble on behalf of the whole department. Her name appears on the university-wide report for everyone at BYU to see that RIPSE is not meeting deadlines. With this in mind, this is what you can do to make Anne's job less stressful.
What is sending in your receipt and filling out the receipt submission form as soon as you make a purchase?