Regulations
What instruction series is the lesson based on for safeguarding medical record information?
SECNAVINST 5211.5 series.
As the SMDR, IDCs must familiarize themselves with what two major privacy requirements?
HIPAA and SECNAVINST 5211.5.
Who is authorized to release information from a medical record?
Officials having cognizance over the requested matter.
When may information be released to the individual concerned?
Unless the releasing authority believes it might be injurious to the member’s physical or mental health.
Individuals may request amendments when their personal records are what?
Inaccurate or irrelevant.
What 1996 federal law is listed as a reference for protecting health information?
HIPAA, the Health Insurance Portability and Accountability Act of 1996.
IDCs are responsible for safeguarding the rights of others by allowing people to know what?
What records are maintained.
Authorized officials may also be what, as designated in DON systems notices?
Systems managers.
Release to a representative of the individual is authorized upon what?
Written request.
Except for routine administrative changes, amendment requests must be in what form?
In writing.
What is the Chief of Naval Operations responsible for under the Privacy Act Program?
Administering and supervising execution of the Privacy Act for the Department of the Navy.
What must personnel be allowed to do with their own records?
Access their records.
Officials may respond to requests for what three record actions?
Notification, access, and amendment of records.
Release to other government departments and agencies is made on what basis?
A need-to-know basis.
Who has the burden of proof in a record amendment request?
The individual.
Who acts as the Privacy Act principal coordinator for SECNAV?
The Chief of Naval Operations.
When discrepancies are noted, what must be permitted regarding records?
Amendment of those records.
For release to the public, individual information is considered what?
Private and confidential.
What form is used as the Record of Disclosure?
OPNAV 5211/9.
Within how many working days must a written acknowledgment be provided after receiving an amendment request?
Within 10 working days.
What is the Commandant of the Marine Corps responsible for under the Privacy Act Program?
Administering and supervising execution of the Privacy Act Program within the Marine Corps.
Records obtained for one purpose cannot be used for another purpose unless what occurs?
Consent is obtained.
Any disclosure that would constitute what should not be made?
An invasion of privacy.
Why must each activity keep an accurate accounting of information released?
To allow individuals to determine to whom their records have been disclosed.
Under HIPAA, if wrongful disclosure is committed with intent to sell, transfer, or use health information for gain or malicious harm, what is the maximum penalty?
Fine up to $250,000, imprisonment up to 10 years, or both.