Dress Code
What are we required to wear at work?
In our SACC programs, a CFL provided staff shirt is always required during program hours. Please do not alter this shirt in anyway (cut, tie, pin, etc).
- Staff shirt, staff hoodie, crewneck, longsleeve
In the event that you need to be out, who are you communicating with?
Same-Day Sick Call Outs
Call one of the Program Directors or Program Coordinator on their cell phone and talk to them directly to let them know your situation. Steph cell: 718-812-0526 Guadalupe cell: 347-994-6504
If the director does not answer, call the program coordinator. If they don't answer, leave a voicemail.
Someone will then contact you back via call or text to confirm they have received your message.
ONLY texting or emailing is NOT an acceptable form of communication for a call out.
Is it allowed to post students on Snapchat but not instagram?
This social media policy includes but is not limited to the use of:
✓ Social networks such as Facebook, Instagram, Twitter, Snapchat, TikTok
✓ Other websites (YouTube, etc) and blogs
✓ Email, text, and voicemail messages
Most of our policies excerpts from what other resource?
Staff Handbook on paylocity
What are some things that are appropriate to do with colleagues?
GREEN LIGHT Feel free at any point to:
Enjoy the company of your co-workers; be friendly and welcoming, play, laugh, and have fun with them
Share about things you like and have in common with them
Have lunch with them at work
Suggest events and outings that bring the staff group closer
Question and make suggestions about the way others (including supervisors, specialists, and director) run their group or other areas of the program, as long as you do it respectfully and sensitively.
Respectfully confront coworkers and others in the program when you think they are doing something that is not in the best interest of the children, the teens, other staff, themselves, or the program in general.
Take responsibility to initiate conversations with other staff members on behalf of children or teens when you have information that could help that staff member deal with them in a productive manner.
What kinds of shoes are appropriate to wear during after school?
Shoes must be comfortable so that you are able to walk around, run, play games, and complete your assigned tasks. All shoe types, including sandals, slides, and Crocs, must utilize a back strap for safety.
How long in advanced should you communicate with supervisors about days off?
As soon as you know you will have to be out, communicate with S&G.
Vacation time should be requested 1 month in advance. Other events 2 weeks in advance.
True or False
It’s okay to post students on my personal social media accounts, even if I am covering their faces
False
Staff members shouldn’t be posting students at all
True or false:
GL’s and specialists are the only ones allowed to give feedback
False:
1. All employees have the right and are encouraged to submit ideas, suggestions, and concerns to their supervisors and program directors. This includes communication CFL staff may intend for NYC Public School employees at the host site (principals, school administrative staff, custodial staff).
True or False:
You can respectfully confront workers and others in the program when you think they are doing something that isn’t in the interest of the staff, team, children or program in general
True
True or False:
You can put your hoodie over your staff shirt even if it covers the front and logo of it.
False:
In the event that it is cold, you can purchase a CFL hoodie, wear a long sleeve under your short sleeve staff shirt, or wear a zip up of your own while still showing the front of the staff shirt
After how many days of sick call outs are you required to bring in a doctors note?
Extended Sick Call Outs (More than 3 workdays):
For absences of more than three consecutive workdays, the Agency may require reasonable documentation that safe and sick time was used for an authorized reason. An employer may also ask for a date on which the employee is cleared to return to work (pg. 90).
Call the Program Director or Program Coordinator to update them each day that you will continue to be out.
What are things that we are not allowed to do when it comes to social media?
· Citing participants by name
· Wearing a CFL shirt in a picture
· Making comments that refer to CFL
· Having anything else that would identify you as a CFL staff
· “Checking in” any location while you’re at work, even during lunch
· Posting photos of CFL performances, events, field trips
When are appropriate times that staff should be eating during their shift?
Staff members are not allowed to eat during program time unless on an official break away from participants. Staff may eat when children are eating if the food is the same as what the children are served (such as snack time, group party or cooking activity). Drinks other than water may spill or be distracting while working with participants and are not permitted. Chewing gum anywhere in the building and on school property is not allowed.
What will happen if you decide to start a romantic relationship with someone in the workplace?
If you are considering going into red or yellow light areas, or if it has already happened, it is very important that you consult with your supervisors. Staff members who do not follow the guidelines detailed in this policy packet may be subject to disciplinary actions.
Describe the dress code for shorts and pants
SHORTS & PANTS
Shorts should be at least fingertip length and fit in a manner that does not ride up. That is, you should be able to participate in a full range of motion without exposing your underwear or upper thighs. Leggings and fingertip-length biker shorts may be permitted if the fabric is thick enough to ensure that underwear is not visible. Ripped jeans are not allowed. Per DYCD guidance, pajama pants are not allowed except on program-designated PJ theme days.
True or False
It’s acceptable to only text or email supervisors on same day call outs
False
All staff should be calling a supervisor, even on same day call outs. A text or email is not allowed.
A student asks you for your Roblox username, though you know you won’t play with them or communicate with them, you don‘t want to hurt their feelings and are undecided on giving it to them or not.
What should you do in this case?
The staff member should communicate with supervisors immediately and let them know of the situation. Supervisors will then check in with the student.
Communication with Participants:
Staff may not communicate or otherwise interact with Participants through Personal Social Media and Messaging. This applies to tagging, liking, following, posting, friending, texting, and other Social Media and Messaging interactions. Staff may not “connect” or communicate via social media with participants under 18 when they leave our program as they may rejoin; you can provide them with the program email address if they’d like to keep in touch with our site.
Describe our policy on cellphone usage
The use of cell phones is not allowed while working with participants/staff, except under special circumstances approved by the Director. If you need to make or return an emergency phone call, please inform the Program Director.
Describe how you would go about this scenario
One of your peers goes up to you to vent about their supervisor. This person is someone that you hang out with outside of work.
You will encourage them to seek support from supervisors or provide the feedback.
It is considered a red light ad highly discouraged when you:
Put an existing personal relationship ahead of the interests of the group, program, or of that person’s professional growth.
To give the person some “slack” because they’re your friend, family member, or girlfriend/boyfriend. Let them get away with things that you wouldn’t let others get away with.
What is the purpose of the dress code policy?
This policy promotes staff intentionality around how we dress for work. We must always consider whether our clothing – the fabric, fit, and design – allows us to safely and comfortably participate alongside children while minimizing attention to our bodies.
What are the consequences of not following the call out policies?
Consequences of Not Following Policy Described Above (are not limited to)
Failure to follow policy is a documented verbal warning (1st offense), written warning (2nd offense) and meeting with the Program Director. Continued failure to follow policy can lead to termination of employment.
What is the purpose of the social media policy?
The purpose of this policy is to define the appropriate use of social media for program staff in order to protect the program, its participants, and staff from possible negative emotional, social and/or legal outcomes
In the event that a conflict arises with children, parents, other staff, supervisor, or program director, who can you reach out to for guidance?
Division Directors: Jhodessa Reimer & Kristie Mancell
True or False:
It’s okay to joke around and share dark humor with kids
False:
Staff shouldn’t be joking around with kids or expect students to understand their humor.
Accordingly, all employees are prohibited from engaging in inappropriate verbal and physical interactions with our clients. Inappropriate verbal interactions include but are not limited to: name-calling, discussing sexual encounters, involving participants - regardless of age - in personal problems or jokes, shaming, belittling, derogatory remarks, harsh language that may frighten, threaten, or humiliate participants, regardless of their age, or in discussion about their family.