Hotel Jargon
What is attrition?
Attrition is the percentage of guest rooms we agree to book. *Hotels make the most money from guest room sales.*
If we fall below the agreed attrition, we are responsible for paying the difference. *ACYPAA never has a problem selling out guest rooms.*
Main meeting location?
On Site
Room rate?
$159/night ($10 Rebate)
What is needed for Transportation to the main meeting at this location?
Three 50-passenger buses for $3,661.88
How many AV contracts do we have for each location?
2 per location
How did we pick our Room Rate?
We used this year’s hotel rate as a base rate - we found it to be a reasonable price for a highly traveled city like SD.
Room Rate?
$159/night ($10 Rebate)
What's the deal with the main meeting?
Off-site at Qualcomm, three 50 passenger buses needed
What are the A/V Load in fees?
None
Why is the Sheraton's signing date so early?
So we could lock in the lowest possible rate
What’s a Room Rebate?
If room rate is $159, we get $10 back toward the Master Account (Big Bank)
Meeting space rental cost?
Waived with attrition
Meeting room rental cost?
$26,088.50 flat
What's the bathroom situation?
10 Porta Potties for $632
Why is the room block for Wyndham 560 not 500?
So we could lock in the lowest rate.
What is a Sliding Scale?
A sliding scale outlines the cost of meeting space in relation to guest room attrition.
We always aim for complementary meeting space rental.
Distance from airport ?
0.6 mile (free shuttle)
How far is the airport?
3 Miles (free shuttle)
How far is this location from the hotel it is associated with?
7.5 miles
What is the weather back up plan for Qualcomm/Wyndham?
Wyndham can fit 1,300 in ballroom and the rest in 2 overflow rooms with live stream
What is a Room Block? How did we determine the size to ask for?
A room block is the total number of rooms a group is required to fill. The size of a room block varies based on location.
We always start at 500 room nights - negotiate up for bargaining purposes.
Contract sign date
3/31/2020
AV Load in fees?
None
What is the rental cost for this location?
$3,300
Will we have trouble meeting the required 80% attrition for our hotels?
We won’t have an issue meeting the overflow room block (based on 2010 acypaa hotel pick up, as well as 80% attrition)