Secretary Responsibilities
This is the main role of a Key Club secretary involving records and organization.
What is keeping organized and accurate records of minutes, attendance, and activities?
This report summarizes all events, recognition, and impact for the month.
What is the Secretary Monthly Report?
These are written records or overviews of meetings.
What are meeting minutes?
This tool is recommended for tracking service hours.
What is a spreadsheet?
This ranking is announced quarterly to recognize top-performing clubs.
What is Top 25?
Secretaries support this officer when preparing meeting agendas.
Who is the President?
The district uses this report to track this key metric.
What are volunteer hours?
Minutes must be shared with these three groups after meetings.
Who are members, officers, and the LTG?
These three pieces of information must be included in the spreadsheet.
What are member names, event name, and date (plus service hours)?
Name one way to earn bonus points toward Top 25.
What is early report submission OR attending DCMs OR webinars OR socials?
Name one responsibility secretaries have during meetings besides taking minutes.
What is collecting attendance OR addressing member concerns OR tracking committee reports?
Submitting your report between the 1st–4th earns this type of points.
What are bonus points?
Name two required elements included in meeting minutes.
What are (any two): meeting type, date/location, time of call to order/adjournment, attendance, old/new business, signature?
This formula calculates total man-hours.
What is (# of members) × (# of hours served)?
This award recognizes the most outstanding club secretary in the district.
What is the Tom Duncan Outstanding Club Secretary Award?
Secretaries must manage official documents and assist officers in these three actions.
What are planning, attending, and executing events?
After what date do submissions receive no submission points?
What is the 6th–10th window (late deadline)?
What must you use to receive credit for meeting minutes?
What is the official T-O Minutes Template?
What is a recommended method to collect hours after events efficiently?
What is using a Google Form?
How many reference letters are required for the Tom Duncan Award?
What are two reference letters?
This platform must be updated with paid members in collaboration with the treasurer.
What is Kiwanis Engage?
What is one specific document you should review to maximize your report score?
What is the “Reporting Points 2025–2026” document?
What storage method is recommended for organizing and sharing meeting minutes efficiently?
What is a shared Google Drive?
What is one optional but suggested metric you can include in your service tracking spreadsheet besides individual hours?
What are man-hours?
If your club places Top 5 at LEDCON and wins other awards, what specific recognition benefit does it receive for the following term?
What is Social Media Recognition?