Key Points of Meeting
How many Key Points of a meeting are there?
6
Should your emails be long and wordy?
No, keep paragraphs and messages short and to the point.
What should you use to help you take notes?
An agenda
Fill in the Blank
First Paragraph should include:
a. Kind of meeting - ______, _______, _______
First Paragraph should include:
a. Kind of meeting - General, Special, Annual
Is it the secretary's responsibility to create an agenda?
YESSS OF COURSE
What comes first the Secretary's minutes or the Treasurer's Report?
Secretary's Minutes
True or False
You do NOT need a subject line.
False.
Always include a pertinent subject title for the message, that way the user can locate the message quickly.
Should you write comments next to the items discussed so you can refer back to them when typing up your minutes.
YESSSSS
When you are writing your minutes include only the _________ information.
important
How many different parts is the agenda divided into?
5
What comes first New/Old Business or Committee Reports?
New/Old Business
Your signature should be your name, position, affiliation and ______________.
Email Address
Should you use pencil or pen when taking notes?
PENCIL
What paragraph do committee reports belong to?
Second Paragraph
Should all parts of the agenda have different headings?
Yess
The Treasurer's Report is the _______th key point.
4
True or False
ALWAYS send chain letters.
False
NEVER send chain letters.
True or False.
ALWAYS use abbreviations.
FALSE.
Try not to use too many abbreviations. When you are done you might not remember what they all stood for.
Should the formation of new committee's be included in the Minutes?
YESSSS
True or False
Your chapter's agenda CANNOT be customized.
FALSE
Your chapter’s agenda may be customized any way you like to make it more noticeable or to include special features such as the FFA motto.
What are the Key Points of a Meeting in order from first to last?
1. Opening Ceremonies
2. New/Old Business
3. Committee Reports
4. Secretary's Minutes
5. Treasurer's Report
6. Closing Ceremonies
Be careful when using sarcasm and humor. Without face to face communication your joke may be viewed as _________.
criticism
True or False
If you miss part of the motion you cannot have the maker repeat the motion.
FALSE.
If you miss part of a motion, don’t be afraid to have the maker repeat the motion.
What is the 4th thing you should leave out?
1. Personal opinions and details of any debates.
2. Motions that were withdrawn.
3. Motions that were not seconded.
The name of the person who seconded the main motion.
Should agendas be handed out to members at meeting?
Yes, that way they can follow along.