The Secretary's Desk
This official book is used by the Secretary to record the accurate, historical minutes of every Chapter meeting.
What is the Minute Book?
The Treasurer cannot pay out any Chapter funds without receiving this approved, signed document from the Worthy Matron and Secretary.
What is a Warrant (or Voucher)?
This is the sacred book that sits open on the Altar during all active Chapter sessions.
What is the Holy Bible?
This governing document contains the specific local rules, dues amounts, and meeting times unique to your individual Chapter.
What are the Chapter By-Laws?
This raps of this object are used by the Worthy Matron to call the Chapter to order or seat the members.
What is the Gavel?
The Secretary must issue these official notifications to members who are reaching delinquency on their annual dues.
What are Dues Notices (or Notices of Arrears)?
This is the primary book where the Treasurer records all incoming receipts and outgoing disbursements for the Chapter.
What is the Cash Book (or Ledger)?
This heroine of the Star is associated with the color green and represents the virtues of hope and immortality.
Who is Martha?
This is the minimum number of members (including a specific number of officers) required to legally open a Chapter meeting
What is a Quorum?
To gain admission to a Chapter other than your own, a visiting member must present this current document, issued by the Secretary.
What is a Dues Card (or Receipt for Dues)?
This essential tool is used by the Secretary to authenticate official documents, diplomas, and demits issued by the Chapter.
What is the Chapter Seal?
This is the frequency with which the Treasurer is typically required to give a financial report of balances to the Chapter room
What is Monthly (at every stated meeting)?
The badge of the Secretary features this classic symbol, representing the recording of the Chapter's history.
What are the Crossed Pens?
This document is granted to a member in good standing who wishes to sever their membership with one Chapter to join another.
What is a Demit?
When speaking or making a motion on the Chapter floor, a member must always address this presiding officer first.
Who is the Worthy Matron?
Before any funds are handed over to the Treasurer, the Secretary must issue this document to track the exact amount transferred.
What is a Receipt (or Secretary’s Receipt to Treasurer)?
This designated committee works closely with the Treasurer to review, audit, and verify the accuracy of the financial books each year.
What is the Finance Committee (or Auditing Committee)?
The badge of the Treasurer features this symbolic object, representing the safe keeping of the Chapter's funds.
What are the Crossed Keys?
Amendments to the Chapter By-Laws typically require this specific type of majority vote from the members present.
What is a Two-Thirds (2/3) vote?
This is the correct term for the formal, traditional step-by-step introduction of visiting Grand Officers.
What is Receiving Grand Honors?
This comprehensive report must be compiled by the Secretary annually and sent to the Grand Chapter to report membership numbers and status.
What is the Annual Return?
To protect the Chapter's assets against fraud or loss, the Treasurer (and often the Secretary) must be covered by this type of financial security contract.
What is a Surety Bond (or being "bonded")?
During the opening ceremony, this officer is responsible for ensuring the Chapter room is secure from outsiders before business begins.
Who is the Warder?
When a member fails to pay their dues for a specified period, they face this official status change, which the Secretary must record.
What is Suspension for Non-Payment of Dues (SNPD)?
At the end of the fiscal year, these two officers must collaborate perfectly to ensure that the total money received matches the total money deposited into the bank.
Who are the Secretary and the Treasurer?