Basic Grant Details
When 50% of a total grant award is given upfront as an advance & The second 50% of the total award is given as a reimbursement.
What is a reimbursable grant, reimbursement, or reimbursable payment schedule?
The document that contains the most up-to-date and APPROVED budget.
What is the MOU or Contract?
Food is only allowable as what type of expense?
What are program supplies?
The protection agencies must maintain throughout the entire grant period. If the protection lapses during the grant term, the organization must submit an updated certificate to Wayne Metro.
What is general liability insurance, aka "COI"?
A levy imposed by the state on purchased goods and, in some cases, services, and is calculated as a percentage of the sale price. This is a dissallowable cost per CSBG.
What is sales tax?
April 1, 2025- August 30, 2025. It is the only time in which Seeding funds can be spent.
What is the grant term?
Something that CANNOT be purchased using Seeding Funds per CSBG Guidelines
What is a disallowable cost?
This document in the Grantee Portal tracks your purchases for the grant. It includes where you spent money, how much you spent, a description of the purchase, and corresponding proof of expenditure. This is an essential part of the final report.
What is an expense report?
Organizations must attend 2 of these before December 30, 2025.
What is a RAC meeting?
A store of value voucher that can be exchanged for goods or services up to a specified value, typically issued by a retailer or financial institution. This is a disallowable cost.
What is a gift card?
The federal funding that supports the Seeding Wayne County Grant. Projects funded by this source must serve individuals who are at or below 200% FPL.
What is the Community Service Block Grant or CSBG? FPL?
The document you submit to Wayne Metro when you want to request a 10% variance modification to your approved budget.
What is a budget line item change form?
Wayne Metro strongly recommends that Grantees upload receipts to this on an ongoing basis (upload receipts as soon as the funding is spent and continue this method for the remainder of the grant term). This is where the expense report and expenditure documentation will need to be uploaded at the end of the term.
What is the Grantee Portal? Or what is the Receipts drop-down of the Grantee Portal?
This explains what the organization did throughout the grant term, it includes statistics on how many families and individuals were served and how many volunteers were involved. It is an important part of the final report.
What is a narrative, interim, or program completion report?
A voluntary sum of money given to a service worker in appreciation for their service, often provided in addition to the cost of the service itself. This is a disallowable cost per CSBG.
What is gratuity or a tip?
It contains a narrative portion, an expense report, and client eligibility documentation. Due on September 5, 2025.
What is the final report?
Itemized documents that prove that an organization paid for allowable and approved costs. Examples: receipt, or invoice + proof of payment.
What is Expenditure Documentation?
A document provided by a vendor that an organization submits when there is no traditional receipt. It must be accompanied by "proof of payment" and a form of payment.
What is an invoice?
This is a form that clients fill out to indicate that they are at or below 200% FPL, which means they are income-eligible to be served by CSBG funded programming (ie- Seeding grant projects)
What is a Client Self Declaration form?
Efforts undertaken by organizations to raise donations to support the organization. These activities can include events, campaigns, sales, or other initiatives designed to attract financial contributions from supporters. These are disallowable costs.
What are fundraising activities?
Where organizations can find information about their grant award, their MOU, and also where they submit their expense report including expenditure documentation (receipts).
What is the Grantee Portal?
This is the invoice; a carbon copy receipt with company name, date, services, and most importantly a signature.
What type of expenditure documentation is accepted for cash payments?
Examples of this are: a photo of a check that clearly indicates what the payment is for and who it is to, a snapshot of a PayPal payment that clearly details who the payment is for and what it is for.
What is proof of payment?
When an organization is free from the requirement of collecting client self-declaration forms on which clients self-declare that they are income eligible for services.
What is an exemption?
These are the fiscal obligations associated with the general administrative cost of running a non profit ie- director salaries, accountant salaries, office rent, utility payments. These are dissallowable costs per CSBG.
What is "overhead" or General Admin?