Pre-Meeting Forms
This form populates whenever a meeting is created. It should be sent to all IEP team members including the parent with at least two weeks notice (as a best practice). Legally it just needs to be sent with enough time for the parent to attend the scheduled meeting.
What is the Notice of IEP Team Meeting (NOM)form or what is NC 6A?
Located at the top of the Home Page, this section communicates to SIRAS users various matters that are pertinent for that time of the year. There might be information about state testing in the spring or information about ELPAC testing in the fall. There could be information regarding updates to forms located here.
What is the Bulletin Board?
Convened at least annually to review progress, goals, placement and related services, and supplementary aids and services and to make any revisions to the IEP.
What is an annual review?
The blue question marks, the support documents, contact person in your district.
Who are the three before me?
......location of a calendar that shows all upcoming meeting due dates
What is the tools button? Drop down to calendar
This document should be provided to the parent at the beginning of every IEP team meeting and should be sent home with all documents related to an upcoming IEP (with the notice of reassessment, the assessment plan, the notice of IEP team meeting and any other prior written notice provided to the parent). This document outlines the parent rights and provides information to the parent regarding who to contact if they have disagreements or concerns related to the process or procedures that are being followed.
What are the Procedural Safeguards or what is NC1?
Located below the Newsletter, this section of the home page provides a summary of a SIRAS users student records.
What are notifications and messages?
A meeting that is scheduled every three years to determine if the student continues to be a student with exceptional needs and if so, whether additions or modifications to the IEP are needed to enable the student to meet his/her annual goals.
What is a triennial review?
How many meeting types can you choose from in the SIRAS system?
What is 6?
.....new students/cases that have been assigned to me?
Where are notification and messages on the home page?
This document outlines the assessments the district will complete prior to a students initial evaluation for special education or prior to a triennial reassessment. This document should be sent to the parent and signed. Once the signature is obtained the district has 60 days to complete the assessments and hold a meeting where those assessments are reviewed.
What is the Assessment Plan or what is NC3?
These items located at the top of the SIRAS Home page allow you to navigate through the SIRAS system and look at your caseload, utilize tools and supports and look at student files and other information.
What is the SIRAS Toolbar?
A meeting that is held to revise an IEP to reflect a change that has been determined necessary for a student.
What is amendment or addendum meeting?
LEA representative, a general education teacher, a special education teacher/ specialist and the parent.
Who are the required members of an IEP Team?
.......a specific student's record within the IEP manager?
What is the student group button?
What is the search button?
What is the student info button?
If the IEP team is unable to complete an IEP meeting due to time or other factors, an continuation meeting is scheduled. This meeting notice is used to notify IEP team members including the parent of the scheduled continuation meeting. It is important to use this form and not write over the previous Notice of IEP Team Meeting form.
What is the Notice of IEP Team Meeting (continued) or what is NC 6B?
Located in the tool bar, this area allows you to search for a specific student by typing in the student name, birthdate or SSID number.
What is the search bar?
A meeting to determine eligibility for special education services for students who are between 3 and 22 years of age.
What is initial assessment?
831-755-6464
What is the telephone number for the SELPA help desk?
....... vision and hearing screening results?
Where is student info? Drop down to student profile and disability/medical.
This form should be used infrequently. This form notifies the parent if an IEP team member will not be able to attend the scheduled IEP Team Meeting. This form should be provided to the parent in advance of the meeting and parents need to provide permission to carry out the meeting with the IEP Team Member absent. This form should only be presented at the beginning of the meeting when an emergency has occurred (illness, accident etc.) and the IEP Team was not able to notify the parent prior to the meeting. Again the parent needs to give permission for the meeting to be held without the member present or the parent can request the meeting be rescheduled.
What is the IEP Team Member Excusal or what is NC 7?
This button on the toolbar allows you direct access to the area within SIRAS where you can access the forms and develop an IEP for a specific student. When you are within a specific student's record this button will display the meeting that is in development. When you are on the home page or if there is no open meeting, this button will display IEP Manager.
What is the IEP Manager?
Whenever a student with an active IEP transfers into a school district from a school district outside of the SELPA, the administrator of the receiving district or county office of education shall ensure that the student is immediately provided services for a period not to exceed 30 days. A meeting is not required upon enrollment.
What is an interim placement?
SELPA Information Records and Analysis Support
What does SIRAS stand for?
..........progress reports for a specific student?
Where is the student info button? (go to student info and drop down to data collection and progress)