Morning Check In
What should every camper receive after they have been signed in? (if they do not already have one on)
A Wristband
Who may sign a camper out?
A listed parent/guardian or authorized pick-up person (with government-issued I.D.)
A camper's name is highlighted 🟨 Yellow. What does this indicate?
Accident/Incident Report, Behaviour Report or other (specifified in notes)
Campers must what age or older to self sign-out?
10 years old.
A parent signs their child in and leaves. Five minutes later, you notice the camper is not wearing a wristband. What should you do?
Find the camper.
Put a wristband on them immediately.
Ensure they have been properly signed in before continuing activities.
Every morning, staff should ask parents if there have been any changes to what two things?
1. Pick-up arrangements
2. Medication
TRUE OR FALSE: You can allow a child to go with a parent if they have their employee badge as I.D.
False. Government-issued photo I.D. is the only accepted form of I.D.
A camper signs in before 9:00 a.m. and has blue 🟦 highlighted on their name. What does this indicate & is it allowed?
The camper is registered for Before & After Care and they are allowed to sign in as early as 7:30 a.m. and sign out as late as 6:00 p.m.
Who must complete the Self Sign-Out Form?
Parent/Guardian.
A camper arrives with Grandma. Grandma signs them in and says, "Mom forgot to tell you, but I'm picking them up today too." What should you do?
Ask if there are any medication or pick-up changes.
Remind Grandma that government-issued photo ID is required at pick-up.
Ensure Grandma is listed as an authorized pick-up person.
A parent hands you medication during sign-in. What should you do?
Call senior staff
After confirming the pick-up person's government-issued photo ID and ensuring they are authorized, what should staff do next on the sign-out sheet?
Place a small checkmark beside the name of the person who picked up the camper to indicate which authorized pick-up person picked up.
It's Monday morning, a parent drops off their camper. During sign-in, you ask: "Are there any medications, allergies, or important information we should be aware of?" The parent says yes. You notify senior staff, who begin completing a P.I.R. (Personal Information Record). What colour should the camper's name now be highlighted?
🟩 Green, because the camper now has a P.I.R. that staff need to reference.
A child in Sports 10-13 is signing out at 4:00p.m. and is requesting to sign out his brother in Sports 6-8. Can he?
NO. A child with a self-sign out form CANNOT sign-out another camper. A guardian 16 or older must sign them out.
A parent adds a new authorized pick-up person during today's sign-in. Before filing the binder at the end of the day, what should staff do to help tomorrow's sign-out staff?
Go to the next day's sign-in/sign-out sheet and write a note such as: "Reference Page 1" (or "Reference Monday" if it's later in the week) so staff know to check the updated authorized pick-up information.
What should parents be reminded to bring every day for sign-out?
A government-issued I.D.
What to do if someone is claiming they are here to pick up a child but is not listed as a pick-up?
CALL SENIOR STAFF / or if given permission call the primary pickup to get confirmation if the person has consent to pick up and add a sticky-note to update the attendance the following day.
It's Monday morning. During sign-in, a parent hands you their child's medication. What should you do, and if the medication is accepted, what colour should the camper's name become?
1. Notify senior staff ASAP
2. Once the medication has been accepted, highlight the camper's name 🟧 Orange to indicate medication is at camp.
Name three things you should verify before a camper self signs out.
1. They are over 10.
2. They have a completed Self Sign-Out Form/pink highlight on their name .
3. They are leaving after 4:00 p.m.
At the end of the day, a camper has an A.I. (Accident/Incident) report. Before putting away the sign-in/sign-out sheet, what should staff do to prepare for tomorrow morning?
Go to the next day's sign-in sheet and highlight the morning sign-in section so the opening staff know to complete an A.I. follow-up/check-in with the parent or guardian at drop-off.
Name six things staff should do during morning sign-in
1. Sign camper in
2. Give wristband
3. Ask about medication changes
4. Ask about pick-up changes
5. Call senior staff for medication
6. Remind parents that anyone picking up needs photo ID
7. Check notes/highlights (A.I. Follow-up etc)
8. Welcome camper
A camper's aunt arrives for pick-up. She is listed as an authorized pick-up person, but she forgot her government-issued photo ID. She says, "I've picked up before."
Apologize on our mistake to not check I.D. but remind that we need to check I.D. daily regadless for the safety of the child.
An 11-year-old camper has 🩷 Pink beside their name. They arrive alone at 8:40 a.m. and say they're signing themselves in. Can they?
No. Self sign-in is not permitted before 9:00 a.m.
A camper has permission to self sign-out and is walking away before signing-out. What should you do?
Call the camper over and ask them not to leave until the proper sign-out procedure is completed. Staff should ensure documentation is completed correctly before departure.
At the end of the day, you notice: The camper was signed in, you check the pickup person's I.D. what two things need to be done on the sign-out sheet?
1. First, ensure the name matches the I.D. given and write a small checkmark next to the name of the pickup person
2. Write the sign-out time