Pre-Interview
What are three things you must do pre-interview to set up for succes?
Read applicant's application
Check if you have good wifi and no distractions
Confirm Calendar invite
Sign in five minutes before to make sure no tech issue
Make sure your partner is ready and available for the interview
What are three things you must do to successfully close out the interview with the applicant
Thank them for their time
Ask if they have any questions
inform them of what happens next
Make sure you they log out before you start rating sheet
What is the name of the document you use directly after an interview and what does it entail.
The Applicant Rating sheet and it involves both facilitators rating the applicant together. Both do not need to have the same answers but must discuss together not separately.
You are getting ready for your interview and you see this message. What do you do?
Usually some rooms allow you to log in only five mins before. If you log in ten or minutes, the room may not be available. Another interview may be ending, so give it time. If its time and the room is still not open contact a facilitator immediately.
You have an interview at 3pm and you find out you are no longer available at 2:45pm what are your next steps.
Contact your partner letting them know of the change
Let Cheyenne know so she can be informed and possibly step in
Text facilitators immediately so we can possibly find a fill in LP member
Go to Abe's email where he shared the SLS applications with you.
It will take you to the pdf versions with their individual names listed.
Find the name and open application.
Read thoroughly and take notes accordingly if you want to add any questions or context to the interview.
A member is being shy and is providing very short answers, what are some of the tactics you can use to get folks to share more.
Use certain phrases like:
Can you elaborate?
What do you mean by that
Can you tell me more?
Say don't be nervous. We just want to get to know you more. Breathe and take your time.
You can also talk about your own experience.
Guide us through the process of filling out an sls applicant rating sheet and some of the guidelines around it
Go through it together. Not separately. If you need to do it on the phone bc your zoom call ended please do so.
You do not need to share the same answers just talk thought why each of you thought that way about the applicant
Please be as detailed as possible bc this is what we use to vote applicants into LP.
An applicant is having tech issues and their answers are hard to hear and lagging. What do you do?
Allow the member to call in to the zoom.
You log into your interview and see the applicant is not there what do you do
Pull up the SLS 2020 Interview calendar and see if someone's name is there.
Check your google invite and confirm the name and time of the person you are supposed to be interviewing.
Contact Cheyenne so she knows
Text facilitators to let us know of no-show
Email or text person to remind them of interview. Information can be found on their application
If after 10 mins they are a no show, then exit zoom meeting and let facilitators know.
You are reading an application and realize you do not see the 500 word response or alternative response, what do you do.
You have to go back to the Pdfs and look for a second file with their name that has their supplementals. Some applications don't have it included. If there is no version. Mark in your notes that the application is incomplete.
What is the role of each facilitator during an interview and how should the interview flow
Both members should be taking notes on the interview.
Alternate questions.
Write in full sentences.
What are three important steps you should complete post interview to conclude this process
Make sure you have complete answers on the interview sheet.
Compare answers if necessary. Do not press submit before you check those answers.
Make sure you have complete answers and try to remember their answers since this is what we base our voting on.
Guide us through the process of getting an applicant to call into the zoom meeting
Go to calendar invite. Go to zoom link. Find Dial by your location number and set to member in the chat. wait for them to call in.
Who are the four people you should contact in case of an emergency and what are their numbers
Simone 6464009927
Marsha 9174566733
Abe 7188255024
Cheyenne 3478666574
What are the steps to confirming an interview?
Having your gmail account accessible.
Confirming the interview with the link sent through calendly
Checking the 2020 SLS calendar to confirm its the same as whats on the calendar invite
Make sure its up to date and not an old invitation.
Guide us through how you start an interview with a new applicant
Pull up SLS 2020 Interview Questions Google survey
Introduce yourselves and pronouns
Introduce SLS and LP
Ask them their name and pronouns
Calm their nerves and ask if they are ready to start
You finish your interview but your applicant has more questions what do you do?
Tell them to email their questions and concerns to the sls email and we will answer their questions:
sls@brotherhood-sistersol.org
You get a message saying the link is invalid what do you do
Check the original gmail invite to see if the interview date was changed
See if you are using the right account
Contact a facilitator asap
It says a zoom is in progress,what do you do
Communicate with facilitators and let them know so we can see who is in the room and if an interview has gone over time. We will create a breakout room if necessary.
Or you must wait till the exact time to log in to your interview session.
Make sure your wifi and laptop are working and fully charged
Have zoom link open at least 20 mins before and test if it works
choose a good background if you have distractions in the background
let folks know you need a quiet space to interview
have music as they enter if you want.
put welcoming message in the chat to greet them
What are four things you should do during an interview to get the best out of the applicant.
Maintain good upbeat energy
Calm nerves
Ask them questions outside of the sheet by getting to know them.
Ask them to expand on their answers so you give them a chance to show their full potential.
Ask them to repeat themselves if necessary so you get the full answer.
Write your answers on paper first then transfer digitally if you are not a fast typer so they have their full response visible
Share about yourself
Explain the complete process of what happens for applicants post interview
Submit appication notes
vote with consensus by group (voted on by their peers) based on interview and application
will hear from us by first or second week fo june the latest
will receive a call and email letting them know of their acceptance or denial.
How much time do you have for an interview. What do you do if you are running out of time and have to ask more questions
Try to finish on a call
Stay close to time to avoid this but don't rush. Ask Cheyenne to keep time if you are not able to monitor.
You have an important question to facilitators but you cant reach any of us what do you do.
keep calling emailing and texting until you reach us
or just reach out to cheyenne as go with her guidance.