S
This is the first step where requests will be
made i.e (a digital 145/1501
form).
What is the Requestor Interface
This is the first approver in the Main Approvers section
Who is the Branch Director
This is the unique identifier assigned to every order submitted in SPOT?
Request Tracking Number (RTN)
This app allows receiving personnel to receive and deliver a partial or complete order
What is Teams?
Transaction packages generated by the SPOT database are automatically uploaded to the purchase card log
What happens to transaction packages generated by the SPOT database?
If Necessary, you can update the approvers in a Default Approval Routing Record after adding the routing to an order.
When can you update the approvers in a Default Approval Routing Record?
This is how are approval requests communicated to approvers and other users for orders submitted in the SPOT database
What is Via Microsoft Teams Approvals App and Email?
This order validation does not need a Contracting Officer Representative (COR)
What is a Purchase Card Validation?
This button should never be pressed, although you have completed your request
What is the "Finished" button?
This automatically stops the flow for the request when the main approvers perform this action
What is reject the request?
When adding a new vendor to SPOT that is a Big Box store, this should also be included with the Name of Vendor
What is City and State
These are the mandatory approvers on the DR Pcard order
Who is the Branch Chief, Disaster Alternate Approving Official (DAAO)/Logistics Chief, and Finance Approver
Transaction for an order cannot exceed this amount for supplies using a purchase card unless a waiver is given by the Approving Official
What is $10,000?
When de-obligating funds on a Purchase Card (P-Card) used for disaster purposes, this person is responsible for entering the “Actual Total Spent on Line Item” amounts
Who is the card holder?
For this type of request, a supply check is typically needed?
What is a purchase card request?
This is where can you find the contract record for a contract order
What is the Contract Order Section
This system is used to request funding, but not automatically linked to the SPOT System
What is eCaps?
This is what you should look for you to make sure you are working on orders that are the highest priority first?
What is Orders that have had the same status for two (2) or more days?
This is submitted by the receiving personnel and automatically insert into the purchase card log
What is the receiving report?
This is usually requested from the AO to temporarily increase the spending limit for purchase purchases
What in the Increase Memo?
You can only modify order information, purchase card logs and contract records for orders you pick from the queue and orders assigned to you from the queue
Which orders allow you to modify order information, purchase card logs, and correct records?
This happens when a contract order is extended six (6) months. Regardless of whether you clone the contract record or start a new request, what WILL differ between the new extended request and the original, existing contract?
What is the Request Tracking Number (RTN)?
This tab allows you to select if funding is required for this transaction.
What is the type of order tab?
This tab allows you to confirm that the description and pricing of each line item are correct and assign Budget Object Codes (BOCs).
What is the Items tab?
You purchased from multiple vendors, this is where you need to go to create an account for your order
What is the purchase card log?