Club & Org Drive
What is the Cost Center?
A unique 5-digit number assigned to each club. If the FIT Link Finance Module is your bank, the Cost Center is your “bank account number”.
Where are club and org policies and procedures manual located?
FITLINK
What are the names of phone applications used for checking-in students/staff/faculty for events?
Corq App and Check-in App
When is the Advisor Roundtable?
Tuesday, Feb 18th, 1pm-2pm in A721
What is the FitLink's Finance Module? What is the SL Depart. Coordinator's role in this?
The FitLink Finance Module is your bank.
The Student Life Department Coordinator is an officer of that bank.
This means if required materials are not submitted neatly, completely, and on time- the request will be rejected.
What is the object code?
A unique 5-digit number, identifying what kind of purchase your club has made
What are some key things not allowed during campus programming?
Alcohol
Hazing
Anti-Harassment and Non-Discrimination
Turnover time for booking spaces (please give examples for each)
2 WEEK TURNOVER PERIOD:
Dubinsky 7th Floor
Dubinsky Lobby Tabling
Programming in your designated classroom space during your standard meeting hour
6 WEEK TURNOVER PERIOD:
Programming in a large scale space: the dining hall, the Breezeway, Katie Murphy, Haft, Dubinsky 8th floor, Etc.
Off-campus trips that are outside of the 5 boroughs
Off-campus trips that are within the 5 boroughs
1 Semester in Advance:
Fashion shows, dance shows, productions
What, When, Where are Club Collectives?
Gathering to discuss new regulations, upcoming dates, updates
Take place the first Tuesday of every month
Location: D523, 1pm-2pm
What is the Club & Orgs' budget? How much is the initial budget?
Any funds granted to, or accrued by a club.
$500
What can be added to the Drive?
Add any personal documents you would like. Suggestions: annual programming notes, tips and tricks, etc.
What are two of the Meeting and Campus Spaces policies?
Must be returned to the condition you found it
Failure to notify Student Life of no longer needed can result in loss of the ability to use/request space
Requests beyond 1 hour per club per week are granted on a classroom availability and the needs of all 60+ clubs and organizations
Programming Commitments. What are the names of the components and percentages breakdown for each?
Executing: 10%
Evaluating: 10%
Planning: 80%
When is the 1st club collective?
Feb 4th
What is a budget request?
Formal request for funding beyond the $500
These funds must be used to serve entire student body, not just your club
All club related documents must live in these folders to ease the transition of graduating eboard members.
Active eboard members easy access to club archives
Records of annual events can be stored here to help execute future events for success!
How are clubs and orgs flyers approved?
All flyers and posters must be approved via Student Life
Refer to the Flyer Approval Checklist:
Name of the group
Date
Location
Sponsorship
If funded by the SAF must include FUNDED BY SAF LOGO
What needs to be on the flyer for it to be approved?
Name of Building and Room #
-Time of the Event
-Email for Questions
-Name of Event
-Name of Club
-Day and Date of the week
When is the 3rd club collective?
April 1st
What is a Purchase Request?
A formal request submitted in Fitlink to make a payment on behalf of your club.
How to Reset your Club Password
Club Constitution
Advisor Agreement Form
Eboard Transition Document
Collaboration Policies and Procedure Form
Finance Forms
TBER, PEID, ACH enrollment for students and employee, ACH enrollment for vendors and W9
Event Location Layouts
Great Hall, Katie Murphy, Breezeway, etc.
Contracts
Performance Agreement, MOU
Travel Forms
Advisor Agreement Form, Assumption of Risk and General Liability Release Form
Fashion Show Forms
Consent to Exhibit Form, Consent to Record Form
What is the required phrase that needs to be included on all clubs and orgs' social media?
“the views and opinions expressed on this account do not reflect the views of, or are endorsed by FIT”
What form needs to be filled out after your event had taken place? After how many days?
Program Evaluation ; three business days after your event
When is the Club Awards?
Leadership and Club Awards is on April 21th
What is a qualifying document?
In order for a document proving purchase to qualify, it must include the following:
Vendor Name
Date of purchase
Itemized list of items purchased
Sales tax (for purchase receipts only, invoices are exempt)
FOR MEALS/HOTEL ROOMS: NAMES OF PARTICIPATING STUDENTS/FIT PERSONNEL COVERED ON THE RECEIPT