Club & Org Drive
What is the Cost Center?
A unique 5-digit number assigned to each club. If the FIT Link Finance Module is your bank, the Cost Center is your “bank account number”.
Where are club and org policies and procedures manual located?
FITLINK
What are the names of phone applications used for checking-in students/staff/faculty for events?
Corq App and Check-in App
When is the Advisor Roundtable?
Tuesday, Feb 18th, 1pm-2pm in A721
When do you need to submit a budget/ purchase request?
1) Purchase Request: ASAP! (30 days after the event)
2) Budget Request: At least 6 weeks in advance.
What is the object code?
A unique 5-digit number, identifying what kind of purchase your club has made
What are some key things not allowed during campus programming?
Alcohol
Hazing
Anti-Harassment and Non-Discrimination
What are the two turnover time for booking spaces (please give examples for each)
2 WEEK TURNOVER PERIOD:
Dubinsky 7th Floor
Dubinsky Lobby Tabling
Programming in your designated classroom space during your standard meeting hour
6 WEEK TURNOVER PERIOD:
Programming in a large scale space: the dining hall, the Breezeway, Katie Murphy, Haft, Dubinsky 8th floor, Etc.
Off-campus trips that are outside of the 5 boroughs
Off-campus trips that are within the 5 boroughs
1 Semester in Advance:
Fashion shows, dance shows, productions
The Club Collective dates are the __ of every __.
-1st Tuesday
-Month
How much is the initial Club and Org budget?
$500
What can be added to the Drive?
Add any personal club documents you would like. Suggestions: annual programming notes, tips and tricks, etc.
_______ involves international or reckless acts during initiation or affiliation with any organization that risk mental or physical health, regardless of consent.
Programming Commitments. What are the names of the components and percentages breakdown for each?
Executing: 10%
Evaluating: 10%
Planning: 80%
When is the next club collective?
March 4th
What is a budget request?
Formal request for funding beyond the $500
These funds must be used to serve entire student body, not just your club
What is the importance of a club folder?
All club related documents must live in these folders to ease the transition of graduating eboard members.
Active eboard members easy access to club archives
Records of annual events can be stored here to help execute future events for success!
How are clubs and orgs flyers approved, and how long in advanced must you submit them?
Two weeks prior to your event
What needs to be on the flyer for it to be approved?
Name of Building and Room #
-Time of the Event
-Email for Questions
-Name of Event
-Name of Club
-Day and Date of the week
When is the 3rd club collective?
April 1st
What is a Purchase Request?
A formal request submitted in Fitlink to make a payment on behalf of your club.
What important documents are found on the drive?
How to Reset your Club Password
Club Constitution
Advisor Agreement Form
Eboard Transition Document
Collaboration Policies and Procedure Form
Finance Forms
TBER, PEID, ACH enrollment for students and employee, ACH enrollment for vendors and W9
Event Location Layouts
Great Hall, Katie Murphy, Breezeway, etc.
Contracts
Performance Agreement, MOU
Travel Forms
Advisor Agreement Form, Assumption of Risk and General Liability Release Form
Fashion Show Forms
Consent to Exhibit Form, Consent to Record Form
What must you do if you find out a club is partaking in hazing?
Report to Jordan/ Student Life immediately/ call public safety (212-217-7777)
What form needs to be filled out after your event had taken place? After how many days?
Program Evaluation ; three business days after your event
When is the Club Awards?
Leadership and Club Awards is on April 21th
What is a TBER, and what does it stand for?
Travel & Business Expense Report:
A FIT form that must be completed for any off-campus trip.