Mr. Y, Production Manager of SG XX invites his staff after finishing the physical inventory. Invoice contains all persons with names. Average cost per person is 10.00 EUR. He asked his GM in advance for approval. Would you approve the expense claim? Yes / No?
Yes.
Mr. Co, Purchasing Manager, is also travelling a lot. The following elements were found on his expense report: new iPad for 750.00 EUR, a leather suitcase for 280.00 EUR. All original invoices are attached to his expense report. Would you approve the expense claim? Yes / No?
No.
Mrs. N, European Sales/Marketing visits a German customer. Her flight had been booked through BCD, hotel via HRS. She puts the hotel costs in the expense report and supplies in appendix the original hotel invoice and the boarding pass. Her assistant and the sales manager had already validated the expense report. Would you approve the expense claim? Yes / No?
Yes.
Mr. A, Warehouse & Maintenance Manager in SG XX introduces an expense report for 200.00 EUR cash. This money was put in an envelope and given to Mr. Bob, who is in the company since 30 years now (Jubileum practice). Would you pay the expense claim? Yes / No?
No.
The Sales Director of SG XX organized an event in the time of the Football European Championship for 5 selected customers in total 1'200.00 EUR costs in a restaurant. The bill is paid by the Sales Director, who introduces it in his expense report. Five names (Meyer, Rongy, Weber, Schmidt, Peters) are declared on the bill which contains nine main menus and several alcoholic/non alcoholic beverages. Original invoice is presented without further details. Would you approve the expense claim? Yes / No?
No.
Mr. Joy, Sales Rep for SG want absolutely to make business with 3 important companies, which are so far not customers from SG but are competing between each other on the same market. He organizes then a nice funny activity day with the Purchasing Directors from the 3 companies. Program includes: carting, restaurant, bar and a gift for each person (2 bottles of very good French wine) at the end of the day. Total cost per person, all included, is 385.00 EUR. All invoices are paid by Mr. Joy and he put them in appendix to his expense report. Would you approve the expense claim? Yes / No?
No.
The GM, the Purchasing Director and the Finance Manager of SG XX go to a restaurant with a supplier to negotiate a new contract and to speak about reverse factoring. The bill is paid by the Finance Manager and he introduces it in his expense report with the names of the participants on it. Would you approve the expense claim? Yes / No?
No.
Mrs. Sky, R&D Manager is travelling a lot across Europe. She books her flight from Frankfurt to Brussels, in business class, via BCD and includes a copy of boarding pass and of BCD invoice in her expense reports for reimbursement (480.00 EUR). Would you approve the expense claim? Yes / No?
No.