Protection of Client Records
Privacy
Confidentiality
HIPAA
42CFR
100
Locked cabinet, in an office that is locked
What is all client files
100
Interfaith respects the client's right to privacy and expects that GPD staff also maintain the same standard of practice
What is the privacy policy
100
Interfaith is committed to the confidentiality of all residents in our GPD Transitional Housing program
What is the confidentiality policy
100
HIPAA
What is Health Insurance Portability and Accountability Act
100
the definition of 42 CFR Part 2
What is Confidentiality of Drug Abuse Patient Records
200
Identifying client information in internal emails
What is the only time you can send client identifying information
200
case file review, case -staffing meetings, when resident issues arise, inter-departmental referrals, and/or with the VA
What is when it is appropriate to discuss clients private information
200
GPD staff must inform the Veteran of the limitations of confidentiality
What is confidentiality policy number 2
200
Notify the program manager who will notify the department director who will immediately contact the Privacy Officer and the Veterans Health Administrator
What is the policy for a security breach
200
Staff will report to their Program Manager, department director, HR, and Chief Program Officer
What is who staff will report to of any inappropriate use and /or disclosure of protected substance abuse information
300
Computers, email,fax, voicemail, answering machines, and other technology
What is protecting clients personal and identifying information through all the above
300
VA ROI or ICS ROI in relation to privacy and confidentiality
What is a document needed to discuss client with another person or agency
300
child or elder abuse, Harm to self or others,
What is when to break confidentiality
300
Lauren Varner
Who is the Privacy Officer AKA the Grants and Compliance Manager at Interfaith Community Services
300
Program staff will ask the veteran to write a description of the nature Program staff will notify the Program Manager who will notify the department director
What is steps if a resident reports a security breach of PHI
400
computers, offices, client files
What is must be locked when staff steps away
400
one year unless the document states otherwise or the client writes in another end date
What is the length of time an ROI is valid for
400
We can neither confirm nor deny this person's relationship with Interfaith
What is what staff can say if someone calls in regards to a client without an ROI
400
a. Program staff will ask the Veteran to write a description of the nature of the breach b. Program staff will notify the program manager who will notify the director
What is a resident reporting a security breach
400
identity, diagnosis, prognosis, or treatment of any patient, which are maintained in connection with the performance of any drug abuse prevention function conducted, regulated or directly or indirectly assisted by Interfaith except as authorized under the statute
What is what staff needs to protect
500
760-888-2116 or 760-888-2081
What is the confidential fax numbers
500
only needed it if it required for services
What is clients personal information
500
acute/emergency hospital admission, if a client is AWOL, or death
What is what we can tell a person on the clients emergency contact list
500
The HIPAA Policy
What is Interfaith does not use or disclose protected health information other than as permitted or as required by law
500
Interfaith abides by the restrictions and regulations that are defined in 42CFR Part 2 regarding disclosure and use of drug abuse patient records...
What is the Interfaith policy for 42 CFR
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