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100
Assistant Dean and Director of Summer Session
Oversees and leads ALL of Summer Session
Tom
100
Supervision of General Assistants
Manages Freshman Summer Success Program and the Master in Arts of Teaching
Main contact for Third Party Student enrollment procedure and questions; generates invoices
Collects, reviews, and organizes student information for Exception Requests
Amis (Student Services Lead)
100
Manages Billing Errors Report
Notifies students of Outstanding Balances and Financial Aid adjustments
Oversees Student Accounts and merges duplicates as needed
Esai (Student Services Lead)
100
Processes International Student Enrollment
Responsible for High School Enrollments
Enrolls POST BACC & IUPP Students
Christine C. (Student Services Specialist)
100
Responsible for Independent Study Enrollments
Clara (Student Services Specialist)
200
Processes Special Program Enrollments
These special programs include a number of Master's programs, other graduate programs, and summer undergraduate programs
Gemma (Student Services Specialist)
200
Primarily focusing on processing DocuSign Enrollment Forms and Course Change Request Forms
General forms and forms labeled Athletic/VA/Vet/3rd Party/UCFA/etc. included
Seasonal Student Services Specialist Staff (Kaycie, Summer, Berlin, & Bryan)
200
- The team members that receive phone calls, emails, and in person visitors first
- They reply to voicemails in a timely manner
- They assist with special projects
- They provide the best customer service in the entire UC system
- Have been colloquially referred to as "The Trenches"
200
Responsible for Waitlists this year
- Recently began their third consecutive season with us
Cat (Seasonal Student Services Specialist)
200
Project management
Collaborates with multiple departments/directors/advisors across campus to ensure outstanding Student Service processes and functions
Oversees and leads the Student Services team
Mike (Student Services Manager)
300
Appoints Instructors, TAs, and Readers to Summer Session courses
Processes the hiring documentation for Instructors, TAs, and Readers on UCPath
Sets up courses
Looking for two individuals here
Julissa & Christine E. (Curriculum & Instruction Specialists)
300
Loves Vegas, fishing, and spending time with his wife and 3 daughters
Mike
300
Oversees and leads the Curriculum & Instruction Team and Financial Team
Collaborates with multiple departments/directors/advisors/leaders/faculty across campus to ensure accurate and timely course creation, instructor appointments, classroom assignments, UCOP and Financial compliance
Rachel (Assistant Director)
300
Responsible for processing refunds
Routinely does inventory
Purchasing/Ordering/Procurement
Carmen (Student Financial Services Specialist)
300
Assigns classrooms and lecture halls for Summer Session courses
Provides updates when departments cancel courses; notifies students of canceled courses
Sets up courses & online courses
Sets up course evaluations at the end of each summer session term
A proud SWIFTIE
Carol (Curriculum & Online Instruction Specialist)
400
Responsible of uploading data to Kuali Financial Systems (KFS)
Posts Charge/Credits and Receipts to PowerCampus
Notifies UCFA students of payments due
Verifies and sends generated invoices to Third Party Organizations
Ensures PCI and financial compliance of all staff members
Krister (Sr. Financial Analyst)
400
Has a degree in Film Studies and an Executive MBA
Rachel
400
Currently pursuing a M.S. in Higher Education
Esai
400
Has traveled to 9 countries and counting
Christine C
400
Has the key to our PO Box and picks up our mail
- LA Dodger fan
Julissa
500
What does OVPTL stand for?
Why is this relevant to Summer Session?
And who is the VP?
Office of the Vice Provost for Teaching and Learning
It's the office that oversees Summer Session, as well as DUE and DTEI
Michael Dennin (Professor of Physics & Astronomy)
500
Rank these individuals from most years at Summer Session to least years at Summer Session
Amis, Tom, Mike, Rachel, Christine C., Krister
Who's been here the longest to who was most recently hired?
1.) Tom
2.) Krister
3.) Rachel
4.) Amis (2,223 days & counting)
5.) Mike (about 2,160 days & counting)
6.) Christine C.
500
Team that can develop new workflows, patch bugs, make updates, and knows the ins and outs of the programming that keeps PowerCampus running smoothly
This team meets with Tom, Rachel, and Mike everyday for a daily “scrum” and often run “sprints” with them as well
Summer IT (Wan Sze, Dave, Brian, John, and a few others)
500
How much revenue do we generate as an office?
About $50,000,000
500
Big Fan of J-Pop and Payday candy bars
Tom