Vendors Vendors Vendors
Learning Is Hard
Procurement Playbook
Ship It Dan O
Chain of Supply
100
This US Department of Treasury screening is required for all Water Mission vendors.
What is Office of Foreign Assets Control (OFAC)?
100
Who should you contact to request IT equipment?
Jessica Albert
100
This is the number of days and amount of the procurement bypass during Mobilization.
What is 30 days, $20,000 USD?
100
This type of Water Treatment system is the fastest logistically and is usually carried through the airport.
What is a Suitecase system?
100
This is the Bay that Disaster Reponse material is in.
What is Bay 3?
200
This must not exist and/or be disclosed when there is a known relationship between a vendor and Water Mission contractor or staff.
What is Conflict of Interest?
200
What is the first step in obtaining materials?
Submitting a material request to Team Lead
200
This identifies purchases and how they will be sourced.
What is a procurement plan?
200
For international shipments under 150 lbs sent via FedEx Express, the expected delivery timeframe is this many days.
What is 3 to 5 days?
200
This document is always required before removing materials from Charleston inventory, even if you're hand-carrying a small item.
What is a requisition?
300
To purchase from a vendor for Water Mission, this type of review must be carried out. It can include screening for a valid business, exploitive practices, ensuring applicable tax and other laws are followed, and consideration of environmental standards.
What is due diligence?
300
What should I do when moving material from one site to another?
Inform Field Logistics Coordinator
300
A formal request prepared by a WM employee to initiate the purchase of goods or services in our ERP system, NetSuite.
What is a purchase requisition?
300
This is how long on average it will take a LWTS to be shipped from Charleston and cleared through customs in the Carribean via FedEx Air Freight.
What is 7 to 14 days?
300
Which book of the bible contains wisdom about purchasing, saying - “It’s no good, it’s no good!” says the buyer then goes off and boasts about the purchase.
What is Proverbs - Proverbs 20:14?
400
This is category of risk is associated with specific requirements or the ministries brand and reputation.
What is risk associated with donor requirements?
400
True or False: An LWTS does not require straps and ramps to unload. 8 people can safely unload it.
False. You must have ramps and straps; otherwise it is not safe.
400
Minimizing excess purchases and ensuring purchased goods are physically received minimize this type of risk.
What is stewardship?
400
These charges are levied on goods when they cross international borders, often to protect local industries.
Customs & duties
500
Unclear technical requirements or poor vendor due diligence increases this type of risk.
What are quality risks?