HDMS Naming
Manual
Recent Decisions
ESFS List
System Functionality
100
This is the date format
What is DD Mmm YYYY
100
You go to this person if you notice a step is missing in a Manual process.
What is your POD Contact. The POD Contact will coordinate the changes with whom owns the process.
100
4.3 documents and RTDs for padsites are not versioned but instead are added to the file separately and have this detail added in the name
What is LSD-Sec
100
The ESFS list is stored here
What is the Surface Land Administration Manual
100
The name of the drop down button beside each document.
What is the Functions Menu
200
These Crown documents are saved in the well or PARF file and not saved or shortcut to the Surface File.
What is all EAP documents. This includes the LAT, supplements or the Statutory Declaration.
200
Name the tool used to search for a process in the Manual.
What is the Land Manual Search Page
200
When an RTD is cancelled in Appian, the Appian email notification is saved where
What is versioned on top of the RTD in the file.
200
To follow the Surface File naming convention, this must be done when shortcutting a survey plan from the Well or PARF file to the Surface File.
What is enter the Title Prefix and Title Detatil in the 'Shortcut Name' box.
200
two ways to open a file in HDMS
What is the attachments button in CS Explorer and Surface Land Files Search
300
When adding a version to Correspondence, you must also do this.
What is re-name to change the date (if applicable)
300
These two things need to be manually assigned to each new process added to the Manual
What is Categories and Description
300
Effecive July 2014 this is no longer required when setting up a Master Crossing file.
What is a physical file folder
300
New Archive tab stores this information
What is the old HDMS Title Prefixes no longer used.
300
When creating a Master Crossing file in HDMS you must do this very important difference through HDMS to create the Master Agreement folder.
What is search for the file in the Surface Land Files Search page and Click on the "Browse to Master Folder" box
400
This detail must be added to all Crossings and Proximities and is not added to Road Use Agreements.
What is the effective date of the agreement
400
Name one major Manual project that is currently being worked on or has recently been approved by Leadership.
What is cancellation processes, Board Order processes, or inputting processes.
400
"Non Exercise of Rights Agreement" is a combined PDF document consisting of what.
What is Agreement, cheque, cover letter
400
If unsure whether a certain Title Prefix will apply to your document, you should always check this column.
What is the Province column
400
This Surface folder in HDMS can be seen company wide
What is the Survey Plans folder
500
An "Affidavit of Surviving Joint Tenant" is named this in the file
What is Death Certificate
500
Describe the process for deleting a process from the Manual.
What is confirm with your Team that the process is no longer applicable, email your POD Contact to advise the reason for deletion, wait for confirmation that the process has been deleted from the Manual
500
This notice is added as "Proximity" and is versioned if a consent comes in.
What is Ground Disturbance Notice
500
Fill in the blank: Title Detail is a _____________ free-text portion of a document name.
What is Mandatory
500
When moving a document from one file to another, this field must be updated in the categories tab of the document.
What is the file number in the Categories Tab
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