Meeting Prep
This simple document outlines the purpose and structure of a meeting.
What is an agenda?
When a facilitator lets one person dominate, it causes this.
What is lack of balanced participation?
The phrase “Can you hear me now?” usually means this wasn’t done.
What is checking audio settings?
A good host will ask these to encourage discussion.
What are open-ended questions?
Not doing this after a meeting means no one knows what to do next.
What is sending action items or meeting notes?
What is a clear Objective?
When the facilitator doesn’t do this, the meeting often ends off-track.
What is managing time or the agenda?
Failing to do this can cause major issues with screen sharing.
What is testing the platform or tech in advance?
Asking participants to do this during the meeting boosts interaction.
What is use the chat, raise hands, or polls?
If tasks aren’t assigned clearly, this happens.
What is lack of accountability?
This step, often skipped, ensures the right people are in the room.
What is identifying key stakeholders or attendees?
This behavior includes sarcasm, eye rolls, or side conversations.
What is disruptive or disrespectful behavior?
This happens when attendees aren’t familiar with the virtual platform.
What is technical confusion or delays?
This method involves small groups tackling topics in breakouts.
What is breakout rooms or small group discussion?
When you wait too long to send a recap, this happens.
What is people forget or lose momentum?
Sending this in advance helps attendees come prepared.
What is pre-reading or meeting materials?
A facilitator who does this too much can stifle discussion.
What is talks too much or lectures?
Not having a backup plan for tech failure leads to this.
What is a canceled or ineffective meeting?
Ignoring quiet attendees can lead to this.
What is disengagement or missed perspectives?
Not including due dates with tasks causes this.
What is confusion or missed deadlines?
Over-Inviting participants leads to this problem.
What is too many voices or decision paralysis?
Not summarizing key points before moving on results in this issue.
What is lack of clarity or missed decisions?
Relying only on visuals without this leaves some participants behind.
What is verbal explanation or accessibility?
This facilitation style ensures every voice is heard in turn.
What is round-robin or structured sharing?
This type of document helps track actions and commitments over time.
What is a decision log or action tracker?