WD Concepts & Foundations
Name a system being impacted/replaced with Workday.
Possible answers include:
CHR PeopleSoft, Talent+ (Taleo), Mentoring Matters, ReqWriter
What are ACE questions called in Workday?
Supplemental Questions
Will internal candidates apply via the external career site?
No. Internal candidates will apply in WD using the Find Jobs report.
Who creates the offer letter in Workday?
TABPs.
Why? Reduce hand-off to the SCO
Are Pre-Employment Background Investigations (PEI) initiated in Workday?
Yes
The PEI is initiated in Workday by the Onboarder. The candidate does not advance to Onboarding until they have first cleared the PEI process.
____ staffing model is a structure that defines different staffing rules and restrictions for each position in an organization.
Position Management
Who owns initiating job requisitions in Workday?
Hiring Managers, with TABP and/or Hiring Manager Assistant as back-up
What are the 3 job boards in Workday?
External, Internal and Restricted Job Board
Who approves offers in Workday?
Manager only.
Additional HR systems approvals are for special use cases, (e.g. Accelerated PTO, <.80 compa).
Where will onboarding forms be stored?
Workday and ServiceNow
What is the centralized workplace that highlights recruiting specific activities, actions and announcements?
Recruiting Hub
Are system approvals required for requisitions in Workday?
No
Who completes the Interview Questionnaire in Workday?
TABP
Where do internal candidates go to accept or decline their offer?
In Workday
Name one of the four tasks sent to Managers intended to support onboarding.
1. Onboarding Set-up 2. Provisioning 3. Manager New Hire Checklist 4. Assign a Buddy
Name two existing recruiting/onboarding systems or tools that integrate with Workday.
Possible answers include:
Avature, Yello, DDI, Sterling, Beeline, ESIS
When does the TABP own the process of creating a Workday requisition? (hint: there are 3 instances)
Evergreen, confidential and URR sponsored requisitions
12 months
Where do external candidates go to accept or decline their offer?
Their candidate home account
Who owns monitoring/lifting offer contingencies in Workday?
Managers
Note: Once the contingency hold is lifted, the Primary Onboarder receives a system notification and can continue with the hiring process.
Why? Enables manager self-service, decreases custom fields in Workday, operational efficiency for SCO.
_____ are the primary foundation of Workday, as they show who reports to whom.
Supervisory organizations
Who reviews job requisitions before they are posted?
Only the manager and TABP (HRBPs will receive a system notice for Manager+ reqs).
How does the Manager Readiness Assessment (MRA) get initiated in Workday?
The TABP manually initiates the MRA based on their review and down-selection of candidates.
Who can rescind offers in Workday?
The Onboarders can rescind the offer. Recruiters cannot.
When are Onboarders assigned?
Onboarding Leads assign an Onboarder to requisitions after offer accept. TABPs can see who their Onboarder is anytime in Workday.